Southron Gaard Council Meeting – Tuesday 9th December 2008 PRESENT: Christopher (Dorian), Clare (Marion), Raife (Shaun), Melisande (Anne –Marie), Vitale (Peter), Veronica (Cat), katherine (Vicki), Bartholomew (Peter), Iseult (Hannah), Ulrich (Matt), ), Sybilla (Hera), Isabel Maria (Miriam), Oswyn (Carl), Ginevra (Beth), Mathilda (Charlene), Dauid (David), Eleanor (Sargia), (Glenn), (Josh), Emilio (Ed) Bjorn (Nigel) APOLOGIES: Darius (Damon), Bjorn (Nigel) MEETING OPENED: 7.38pm LAST MEETING’S MINUTES : Accepted OFFICER REPORTS: SENESCHAL: Correspondence with: -The Crown, regards the Baronial Succession process -Ignatius and Gawain of Castleburn, regards office handovers -Ladys Amalie, Nataliya and Eleanor regarding dance practices -Lord Emilio and B&B regards Day of Tourneys event -Lords Thorald and Bjorn regards Crown Tourney November 09 Other: -Updated Registration on Baronial Tailer – my thanks to Bartholomew for sorting out the WOF -Attended War Practice. Hit people – most of them didn’t seem to mind much -Filed Quarterly report CHATELAINE: Packed down the promotional display in the Central Library with Eleanora last Sunday. We extended another week. A lot of brochures were taken over the period so here’s hoping there will be enquiry over the next couple of months. Loaned items being returned as I catch up with people. Correspondence: With various people regarding hire gard for CF or Tourney Day. Hire Garb: HG is seriously lacking in stock – both for women and men but especially for men! I will put a notice in the next FTT for any donations of unwanted garb for the cause. There are already a good half dozen requests for hire garb for CF, and I feel this will seriously stretch the current resources. Most will only be able to have one ‘set’ of clothing – and not a complete ‘set’ at that REEVE: Current Balances: Clearing account: $8,773.39 Holding Account: $5,334.74 Closed FTT account. Money coming in for Canterbury Faire, no major expenses. Accepted resignation from ex-Reeve of Castleburn, Gawain Discussed his replacement with Peter, Gawain, Ignatius, Ranulf HERALD: No events to herald since St Crispin’s: aquiet month. Have corresponded with the new Crux Herald, and with armigers concerning their devices and names, and the Rocket Herald on the same head. Have also corresponded with sitre heralds concerning allocation of duties at Canterbury Faire. Finally, have been corresponding with my replacement. MARSHAL: Practices going well. 10 at the last one. Attended war practice. Still need to make sure that all plumed combatants armour is up to standard. People had armour that quite clearly isn’t in accordance with the requirements as written. I was asked if it was legal. I would hope/expect that people would read the rules and figure out for themselves that stuff is/isn’t legal. The rules as written are reasonably clear. Ie padding alone is not a legal ½ gauntlet. Marshalls class: Ran marshal intro class at stuff night. Was reasonably well attended. I would encourage all those with an interest in getting certified as marshals to make themselves available for duties at all fighting events. All that’s needed is a bit of reading and some experience. Term Put out call for volunteers for marshal for when my term runs out at Canterbury Faire. Echoing silence so far. This is a required office for a group. If we don’t have one we risk our group getting suspended. It is the responsibility of those participating in the fighting community to pitch in and take turns at this role. Go on, you know you want to. CAPTAIN OF ARCHERS: The final tally for this years Ikac are in. Congratulations to Lord Darius, and Korvash for top scoring for the kingdom in the open division. Also congratulations for Baron Callum McLeod, Lord Bjorn Svartsson, and Lady Ellen of Whiteleigh for making the top ten in the same division, Simon of Cluain for second in the period division and young Phillipe for top scoring in the children’s division. Otherwise practices continue to have on average 4 people a week to the line and some of our archers have upgraded their equipment and are doing spectacularly better for it. Will be looking at our archers over the Christmas break to see what armour is needed to get them legally onto the field and also seeing who would like to be authorised as Target Archery Marshals. Will let our local armourers know of armour needs asap as a few of us would like to be on the field at Canterbury Faire. CAPTAIN OF RAPIER: More new people are showing up at practice. More people are getting authorisations. I am looking to step down. Expressions of interest can be made to myself with copies to Lord Dauid, and the B&B A&S: Attended Heraldic Symposium Corresponded with Kingdom A&S officer about Quarterly report(Checking that they had received it) Attended Seamsters at Taddea & Antonia’s place Stuff night on Marshalling stuff went well This months stuff night: Pants Have begun correspondence with Ignatius of Castleburn regarding A&S assistance in the new (Post CF ) year. CHRONICLER: FTT uploaded to Baronial Webpage 1 December 2008 and email notification sent to SG, Castelburn and St Kessog e-lists as well as Kingdom Chronicler the following morning. Correspondence: with various officers & individuals regarding regular columns, specific articles and event advertisements for publication as well as requirements for permission to publish. Other Business: Deadline for January issue is 4pm, 19 December 2008. Deadline for February issue is 4pm, 23 January 2009 I will be away from my usual email between 22/12/08 and 12/01/09. Anything received during that time will be held over until the next issue. WEBWRIGHT: No report. CONSTABLE: The constable reports that he has nothing to report QUARTERMASTER: Attended a couple of heavy practices, took Baronial trailer to War practice – had fun few hours, attended Heraldic Symposium (Most excellent) B&B: Attended singing, Winds of Waitaha performance, Stuff Night. Correspondence with Their Highnesses and Their Chancellor re Court appointments, scribes and CF; to Crown re succession timetable; to seneschal re: officer appointments and trailer WoF; to Emilio re : Day of Tourneys Event Held November Crown Tourney meetings with Stewards, established website and email list for crew; worked with Ronan on initial draft artwork now out for comment. Have received Royal Cloth of Estate from Lady Mathilda; it needs some minor repair – is there anyone willing to take it on as a project? EVENT REPORTS/UPDATES: DAY OF TOURNEYS: Going ahead! Will be at Riccarton Bush on Sunday. Need Lists and Heralds, Dauid has volunteerd to take first shift at lists Gold coin donation to David to cover site hire would be appreciated from those fighting. CF 09 We Have Cooks! Major problem: Fire ban – don’t know how bad it will be till closer to the date, gas barbeques are not mentioned in the most recent by-laws so may be ok, but we are currently working on ensuring that cooks have backup plans. Bunkrooms are getting tight. Ross has found us 7 more tents. One is allocated to engineers. Childrens co-ordinators to decide if they would like one too. CROWN TOURNEY Website is underway. HERALDIC SYMPOSIUM Consulting Heralds: Eleyne de Comnocke, Rocket Herald Giles Leabrook, Bombard Herald Benedict of Askerigg, Herald Astrolabe Total number attending: 40 (33 consulting, remainder working/observing) A highly successful event with all those undertaking consultations either filing submissions with Herald Astrolabe on the day or close to filing on both name and arms. It is clear that this approach was excellent in terms of getting a large number of people ready to submit such applications and more familiar with the process involved. Giles gifted 5 packs of the Crayola Washable Markers to Southron Gaard, and these will go into Herald resource kits for the Barony, the Canton and the College. Spare printouts and packs from the Collegium will be made available at Stuff Night for anyone who wishes them. We look forward to seeing a significant rise in the number of people bearing registered names and arms over the next year, and expect this event to have long-term effects by educating those involved and encouraging others. There will be follow-ups to this event, both in terms of consulting help and education initiatives. The only major glitch encountered was the ruling by the in-coming Crux that use of Herald Astrolabe funds to support this event was unacceptable. This was a result of assumed tacit acceptance in prior communications with the then-current Crux and a significant difference of opinion as to what constituted appropriate use of herald group funds. The Crescent Isles Heralds had already made travel arrangements at that point, so they part-funded it themselves with the $300 remainder covered privately by the Steward. NOVEMBER WAR PRACTICE (Kotek): We had one, it was fun. As mentioned previously, there were some armouring issues, and mesh is needed The site was good. ST CRISPINS We had fun, the brewing competition was good. Financial report still being sorted GENERAL BUSINESS: CASTELBURN REPORT Greetings Councillors, Throughout November, Castelburn held our usual dance and rapier practices, plus a flag fan-making workshop. But most of our energies were devoted to preparing for our Christmas event, the Black Swan Revel, which was held last Saturday. The Revel went over very well - the weather was good, the setting was magnificent and everyone enjoyed themselves, including a few who had never been to one of our events before. Black Swan included an archery tourney with naturalistic targets created by Ranulf (a shame no-one hit the albatross, but we all know what happened to the Ancient Mariner...), dancing with live music on recorders, viol and spinet, games, and a feast. Lord Emilio successfully launched a Castelburn school of defence and we concluded months of patient dance diplomacy by signing a peace treaty with the Jack Frost Morris (copy of the treaty available soon on the website). We also put on a Mummer's Play which had more than its fair share of bawdy and incoherent moments. Lady Fridda's costumes were magnificent as always. St Kessog contributed archery gear, other equipment, and an excellent poem about chocolate. The lowlands were most graciously represented not only by Lord Emilio but also by Master Christopher and Lady Clare, whose relaxed and good-humoured presence added much to the event. Huzzah! My lords and ladies, this is my last report to you as seneschal. It has been a really interesting job to do, and I have very much enjoyed the creative opportunities it offered. I am pleased to hand the role on to someone as capable and dedicated as Gawain, our seneschal-elect, subject to your approval. Best wishes to you all for a joyful Yuletide and New Year. Harmonia victrix! Ignatius TOUR D’OR MEDALLIONS: The company has continued to be unco-operative, and have raised their price to be comparable with other initial quotes sought. Decided to think about changing companies to make things easier. ACTION: Miriam to gather quotes from other companies to see if we can find one that’s easier to deal with. STUFF NIGHT: Pants! And other underwear. OTHER BUSINESS: St Kessog now has new seneschal - Constance MEETING CLOSED: 8.25 PM