PRESENT: Oswyn (Carl), Christopher (Dorian), Clare (Marion), Isabel Maria (Miriam), Raffe (Shaun), Calach (Bevan), Aud (Niamh), Agnes (Robyn), Lucia (Betty), Geoffery (Andrew), Chunegund (Joanna)


APOLOGIES: Angus (Alan) Elisabetta (Josie), Amalie (Amy)

OPENED: 7.38 pm

OFFICERS' REPORTS

B&B
Greetings,

Correspondence In:
Lord Emilio: Tallage info
TRM's: Quake assistance
King of Swords: Merchanting at CF 2011
cc Officer Reports: Capt. Archers; Chatelaine; Marshal; Herald;
Quartermaster;

Correspondence Out:
Lord Emilo: Tallage
TRM's: Quake Assistance

Attended CF Timetable planning session.

Business Arising: Crescent Isles Sword of State - do we need one for
visiting (Contentinal) Royalty?

YiS,
Christopher & Clare


SENESCHAL:

Submitted quarterly report.

correspondence with CF stewards, an Aust. CF attendee, KS regarding St. Kessog and outstanding t-shirts, w/ St. Kessog Seneschal and members of their populace regarding their AGM and disposal of goods held by Castleburn, and reporting.

W/ CF stewards regarding  advertising.

W/ HE regarding St. gabriel's.

W/CCC regarding availability of halls for hire.

W/officers regarding reports.

W/KS deputies regarding reports and conflict of interest procedures.


HERALD:

Since my last report I have consulted with several members of the populace regarding heraldic submissions.
Apart from that I have nothing particular to report.
Cheers
Callum

REEVE:

Reeve report:
Holding Acc $3,225.16
Clearing Acc $2808.02
Includes:
CF 10 Fighters Auction, $738
CR 10 Bardic Auction, $310

Major expenses for the month:  $702 for Flyers


A&S:

Am up in Auckland again.  Seamsters was well-attended last month at Taddea's with about 7 people.  Stuff Night last week at the Hermitage had about a dozen people eager to learn about standards, thanks to Katherine for running + hosting that.  Seamsters next week will be hosted by Anne de Lacey, Stuff night in October TBA [not for the report Carl but did you ever find out whether we are officially allowed to use the kitchen as part of our booking?  Nina would like to do a gingerbread-making Stuff Night].  Taught a tablet weaving class in Ildhafn on Saturday.  String Day is upcoming October 2.  We have a packed day  planned and at least 3 people are comign down from Ildhafn to attend.

Amalie

MARSHAL:

Very quiet month (overseas 2 weekends) with small numbers and an earthquake getting in the way.
Nice to see 2 newish fighters in armour (Kotek & Brian).
Quarterly report sent to Kingdom Marshall.

RAPIER:
Numbers currently low. Tuesday practices have been pretty irregular this year due to hall changes, earthquake etc. Will be working on building numbers for the Sunday practice in the coming weeks.

LISTS:

Nothing to report.

ARCHERS:

Practises and workshops have continued. Fortuantely, there has been no noticable damage to Kirkwood from the earthquake so we still have the site available on weekends.

Purchased final loaner bow - $118.50 from NZAP, and 3 dozen arrow shafts from Rose City Archery - $135.72.  Require final $120 for tips, nocks and feathers - as discussed last council.  This will be the last of the archer's auction money.

Simon has complete the replacement string for the baronial crossbow, and donated 9 bolts.

In service,
Geoffrey

CHATELAINE:

20/9/10

We now have 3000 DLE flyers, and 1000 Business Cards, for a cost of $702 from Fotocopy Ltd. I would recommend thicker card next time, but seeing as everyone was guessing from the existing cards, it couldn't be helped. Otherwise very happy with what we got from this company.

I've already received two garb requests for CF, and there is one newcomer attending Golden Flight. I am working on getting someone to buddy her as I will only be attending the Feast for this event.

Understandably, we have had little interest since the earthquake, so it has been a quiet month.


CHRONICLER:

No report as overseas.

WEBWRIGHT:

Did more page updates to tidy up History, Arms, Traditions, Policies and Forms, etc.

Contacted Don William re: getting search results page back into line with the rest of the site.

Added available information to Canterbury Faire 2011 pages (ie, event schedule, activities, food, etc.)
Also, updated all CF related email addresses to go to the right people.

Updated all email addresses on web site to @sg.lochac.sca.org.  @sg.sca.org.nz addresses will still work.

Removed main page link to Castelburn web site at request of Kingdom Seneschal.

Updated calendar.  Got some information from Oddi about how to do this a little more elegantly.

Set up Southron Gaard YouTube Channel and passed on passwords etc. to Chatelaine.

1/4 MASTER:

A quiet month for the quartermaster.
Rafe checked the lockup after the quake and confirmed everything looks ok.
I have purchased 4 small bins from bunnings and will be starting to transfer some of the heavy cookware to them.
Regards
Angus

CONSTABLE: Lost property safe after quake, no damage.

EVENTS:

ST. GABRIEL'S:

Venue is Kimihea. Gate issues to be clarified. Site fee is $1 per head,  + $1 Kingdom,  + $2 non-members - so $3 for members,  $5 for non-members. Moved by Geoffery, seconded by Aud. More details on the sgd list.

GOLDEN FLIGHT:

Slight increase in feast costs (30 cents per person @30 attendees). Still within fudge-factor of 10%, still on track to make a profit. Site is ok (refer paper copy).

CF:

Tons of correspondence with Emillio, Beast, Bart and Beth.
Meeting with B&B and Lord Geoffrey on CF schedule.
Bookings opened last Monday and 36 received in the first week. Lots from Australia which is good.
Visited CF site with Emillio and had a meeting with camp manager Ross.
Ok given to string new "hanging wires" in both halls to speed up the process of hanging banners. Also
to work on 1/2 circle area for seating on embankment. Will do a working Bee in November and will ask
for volunteers.
Permission given to use rugby posts as flag poles - if we can figure out how to get pulley's up high enough!
Still looking for shuttle and billet co-ordinators.

CLASSICAL EVENT:

No report

GENERAL BUSINESS

PRACTICE ROOMS:

Room is too small as numbers have picked up for stuff, dance and rapier. Options discussed: existing venue for rapier, Upper Riccarton Library for Stuff? Abberley park hall for dance?
 To research and ascertain availability, and costs.
Self-sustainability - reiterate that people attending practices ideally should be able to pay for venue hire by contributions on the night, to be collected by the person running the activity. We have had a good run of cheap venues, and practices essentially free to those participating.

STORAGE BINS:

See quartermaster report

SG BELL:

On Trade Me, bells selling for about $30-50. Consider an auction at CF, with a reserve of $200. Moved Aud, seconded Calach.

BOOK RETURN:

Return photo essay book to Emma/Nicola. Suggested we ask for permission to scan before it goes.

SWORD OF STATE:

Christopher has discussed on baronial list with other b and bs whether the Crescent Isles should have their own sword of state for visiting Royals - to save them the trouble of transporting swords to and from Australia, with potential customs difficulties. Wanted to know whether SG is behind the idea. 1 for each group, or 1 for all 3 Crescent Isle groups? Council suggested this could be a good opportunity for up and coming artisans such as Magnus and Grimm to show their skills, as well as established swordmakers - Tycho, Sigurd, Vitale, others? Any others?

HOOLIE:

A free non-SCA event for people to relax after the quake. Suggested to take it up a notch, make it garbed, a pot-luck revel? Show weekend suggested.

POSTAL VOTES:

To be discussed on the list

STRATEGY MEETING:

Notes to be expanded for the list. Calendar to be published to the sgd list.

closed, 8.45 pm