Southron Gaard Council Meeting  Tuesday 12th July 
2005

PRESENT: Sebastian, Jo, Vicki, Peter, Stacey, 
Roland, Melissa, Alasdair, Colleen, Jennifer, 
Roheisa

LATE: Richard

APOLOGIES: Cat, Charlene

MEETING OPENED: 7:35

LAST MEETING'S MINUTES: Accepted

OFFICER REPORTS:

SENESHAL: Haven't heard back from the Boys Brigade 
council about requests for CF site.
CHATELAINE: Emailed
REEVE:
Main Account: $5530.56
FTT: $42.48
Met with Richard to assist in completing Canterbury 
Faire accounts 
HERALD:
Attended the Yule event and was herald for the 
Baronial court. Also assisted
the steward in various announcements for the 
evening.
A few minor changes to the online Order of 
Precedence after comments by the
populace. More corrections and comments are welcome.
Been looking into the Augmentation of Baronial Arms. 
MARSHAL: Nothing to report, no tourneys this month.  
Point from list, basket hilts are considered part of 
sword, not part of armour, so aren't a valid hit 
location.
LISTS: Nothing to report, no tourneys.
A&S: There was no A&S workshop this month.  A&S will 
resume in August with Mistress Roheisa leading a 
class on Banner making.  Part one to be on banner 
design. More details forthcoming to the baronial 
mailing lists.
Baronial Scriptorium:  Meets the third Tuesday of 
every month.  Venue changed and is now abck at 
Catalina's.  Please call or email if you need 
address. Mistress Roheisa is doing a wonderful 
series of classes on illumination.  It's not too 
late to join, so please come next Tuesday if you're 
keen.
Singing group going well with public performance at 
the Winds of Waitaha Trust evening.
CHRONICLER: Put FTT out, still working on printed 
version (5 to print).  (Need to access address 
database.) Open to any hints/tips, received an 
appreciated email from Vitale about such.
WEBWRIGHT: Nothing much, have done usual updates.  
Have offered to help Darton theirs
CHIRURGEON: Offer from Elizabeta.  Is sorting out 
warrants etc with Kingdom.
CONSTABLE: No report, no apology. STEPPING DOWN.
QUARTERMASTER:  Belle remelted all the old candle 
stubs to make new candles for baronial candle 
sticks.
ACTION: Financial Committee to see to purchase of 
serving tongs.  STACY will investigate prices.
B&B: Yule Quarter Day: Court held, Tour d'or awarded 
to Baroness Sinech
New Chronicler step-up, Rose de Lludlow, swore 
fealty
Organised/attended Russley Cubs demo with Dieter and 
Martuccio
Organised Science Alive! exhibition materials 
(thanks to Roheisa, Dieter and Ceina), attended 1066 
Exhibition opening (thanks to several gentles who 
also came along); discussed possible demo for July 
23; Science Alive to be invoiced, with $200 coming 
to Barony
Attended Winds of Waitaha music evening with singing 
group, made some useful contacts which we hope will 
lead to more live music in future
Organising Ghosts and Shadows Revel (July 23) and 
December Seige Challenge (Dec 2-4); latter includes 
likely attendance by Edmund, Baron Polticarchoplis 
and Kingdom Siege Marshal
Sent letter of fealty to July Coronation, presented 
on our behalf by
Hrothgar, Baron of Rowany Baronial Hangings Project 
announced in FTT
Banner project for CF and Festival -- silk and dyes 
now in NZ, costings to go to Festival fund

EVENT REPORTS:
CF: Final report, paperwork handed over.  Final 
money, profit $1269.
ACTION: BEAST check clearing account for late 
payments.
ACTION: RICHARD get expense claim to Beast.
Left over bags (about 25) handed over to Barony to 
sell/make use of.
Yule: Final report.  $10 profit.
Cub Demo: fine, they were enthusiastic, no slayings, 
cards handed out.
Winds of Waitaha: Went along.  Met sackbuts, harps, 
shawms etc.  Some interested from them in what we 
do.


UP COMING EVENTS:
Science Alive Demo:Exhibition sorted, have garb 
armour etc (they also got some from elsewhere).  
They want a demo July 23 from 1pm.  Suggest a small 
tourney/fighters practice, with people watching.  
Will be inside Science Alive area.  Looking for 
volunteers, small muster.  Will take flyers (need 
more printed).
Waipara working party: No report, haven't heard back 
from their committee yet. 30 lavenders potted.
Elizabethan Event: nothing heard.
October muster: Exhibition plans underway (have 
budget).  Forms online ACTION: post to mailing list 
again.  Have apporval for use of Kate Shepherd 
Memorial area for tourney.
December quarter day: seige thing.  Budget etc. gone 
to Reeve.  Fri 2nd middayish to Sun 5pm.  Rimu park 
(1 wk before St Catherines)  $15 for 2 nights (inclu 
porridge), +$10 for feast.  Day fee $8/head.  Jenny 
A cooking for feast, Heather cooking lunches.  
Seeking deputy for event, to be on site all event.  
Seige engine inspection and tourney.  Next day war 
(&tourney), ball after feast.  Bid Accepted.
Spring tourney (September): Still seeking bid.
Laurel visit/Collegium: Still seeking bid.
Night of Ghostes and Shadows: 23rd July.  Scary 
stories at the Hermitage.
Demo for St Andrews: haven't heard back after 1st 
contact.  Possibly August.  Waiting further 
information.


GENERAL BUSINESS:
College funds: letter drafted by Belle, but forgot 
to bring.  Got Rose's signature.
Financial committee guidelines:  No feed back over 
last two months.  Move to accepted, if anyone has 
problems at this point they can bring them back to 
us. Passed.
Recruiting posters: drafts made by Vicki, passed on 
to Tycho.  Only on e response to call for photos.  
Vicki has plenty to glean from.  Still need some 
specifically set up shots.  Costings so far $478, 
$552, $383 (different companies) (for 200 of each 
design, total 800 posters).  Not enough copies to go 
full colour.  NB will want a heavier weight of 
paper.  Suggest less posters, 100 or 125 of each 
might be reasonable.
ACTION: bring mock ups to next council meeting.
Flyers: used up stack.  Might be doing good, hard to 
tell.  Suggest $30 from copyprint or similar.  
ACTION: PETER will see to photocopies.
SCANZ: affiliated with SCAA (Crispin new chairman)
  Chances to Corpora: SCA Announcements list from 
board, messages after board meetings wrt copora 
changes.  3-4 currently up, noting particularly 
interesting.
  Publishing Policy: Not circulated yet
  Al's term ends in October, need a replacement. 
ACITON: AL to announce to mailing list, seeking 
replacement.
City Scene has information on a marquee available 
free to non profit communtiy groups.

MEETING CLOSED: 8:30