Southron Gaard Council Meeting - Tuesday 8 November 2005 Present: Belle, Matt, Vicki, Peter, Stacy, Nicola, Beth, Alanna Apologies: Charlene, Cat, Jenny J, Vitale, Mel, Beast, Roland Meeting Opened: 7.45 Last Meetings Minutes: Accepted Officer Reports: SENESHAL: Clarified the confusion over the location of Sunday fight practices which are held at Richmond Play Ground / Richmond Village Green on Stanmore Rd NOT Richmond Park which is further north Dealt with questions re : Baronial Library. We need to review our collections policy and our policies on the library in general. Suggest a heavy weeding to be done ASAP and to sell off un-needed stuff by auction at CF??? Dealt with application for the post of Constable. All go head for Frazer to step up at Siege event given there are no objections. Discussion on College of Seneschals mailing list on ways to avoid clashes between events of different groups. Main suggestion has been to have an online Kingdom Calendar with all groups events posted and to be courteous in regards to scheduling of events. Received from Crispin Sexi a song penned as a Southron Garrd Marching tune. Singing group has started learning this. CHATELAINE: Apology. Nothing to report. REEVE: Balance in accounts: Main: $6033.49 FTT: 44.25 Have heard of an expression of interest in taking over my office. More details to follow, no doubt. I am not opposed to the purchase of fealty rings as discussed in last council, but I wish to register my dislike of the feeling that we have been railroaded. HERALD: Apology. Nothing to report. MARSHAL: No apology, no report. LISTS: Apology. Nothing to report. A&S 1. November A&S was great. Thanks again to Lady Emma! 2. December A&S will be mask-making. More details to come on the sg list. 3. Odds are really good that Al and I will be moving to Wellington sometime before February of next year. If anyone is keen to find out what the A&S job is really like, please talk to me. I need a deputy and it's a great way to get first-hand experience for the position. 4. Nicola has tentatively agreed to hold the baronial library once it has been catalogued. I need to have a chat with the webwrights to find out how they'd like the list of books delivered and I will get on that right away. I'd like to bring the folders of stuff to the Medieval Stuff evening so that we can weed through some of them. There are still a few boxes of loose papers, etc that will need review/purge but I'm taking it a step at a time. :-) As always, if anyone is willing to teach an A&S class please email me. Likewise if you'd like to attend a class on a particular subject. ACTION: Stacy , Beth and Matt to sort the library at a date to be arranged later and post a catalogue to the Mailing list Unwanted or irrelevant material to be sold at CF Market. ACTION: Vicki to investigate cost of renewing the baronies subscription to CA ACTION: Belle to contact Mel about A&S in January, and to ask for indications of interest on the Mailinglist. A garby, CF, theme was discussed. Chronicler: FTT got out on time. Small technical hiccup sorted ASAP. Advised last remaining printed version customer they only have 2 editions left on subscription, and could they advise if they wanted to re-subscribe. 18 pages this month, longest one done to date ACTION: Stacey to contact Lila about the subscription list to the Alchemist, and to those on the list about refunds. WEBWRIGHT: Usual updates: Calendar, Events, FTT, Minutes SG photo gallery established (thanks to William de Cameron), along with guidelines and initial entries Provided publishing policy/guidelines document to SCANZ for consideration at AGM Liaised with Kingdom Hospitaller re media briefing doc following distribution to Pelican list Began draft of SCA Membership flyer in conjunction with Mistress Marienna Requested Officer description from SG officers for Website, no responses as yet Further work on Kingdom Most Improved Website competition, with judges, judging criteria formulated; 15 entries, four judges (three from SG) Offer of billeting support for Festival noted; updating of Festival pages Production of extended Canterbury Faire section with generalised material for on-going use and CF2006 folder for current Faire information Completed promotional posters are now online as PDFs in the newcomers section B&B: Distributed notice re Somerfield School Fair invitation Disseminated further information from Baron Hrothgar on Baronial Rings Project Asked for and received FC permission to buy additional tent pegs for pavilion walls ($12) Order for silk for Meridies relief effort ($US79.84 -> $NZ115.38), as per Council request; associated correspondence with coordinator, very effusive thanks More silk -- 5 mompe and 8 mompe -- will be here very soon for use by private individuals Made site visit to Waipara Riverside Park to meet with Royal Wolf representation re container; Checked plantings, all but three have established Received contract for donated container from Royal Wolf; RW negotiated discount rate for transportation from Frews: $517; will review in mid-Feb 2007 so guaranteed to have for two Faires; site rental fee from Waipara Riverside Park: $7.50/week = $390 for a year; insurance? Produced initial set of Dance Music books, sent one to Aahmes and Yuri for use at CF; provided one to Emma for checking against music Discussed Rondel testing possibility for CF with Lady Emma Attended Dance practice A&S, Seamsters, Singing (4x) Preparatory work for December A&S mask making workshop Sent Medieval Stuff notice to Early Music group for their distribution Received payment from Wattyl for the September conference, passed to Reeve. Received commissioned SG song from Master Crispin Sexi Liaised with Alf's regarding general invitation to Regimental Dinner and Punting evening Worked with Ambassador to Caid re presentation of scroll to Direk and Charmayne on their Coronation Assisted Fraser Coney's application for Baronial Constable position Put in request for recycled materials from RMF, picked up water containers and on list for tubes and other potentially useful material, sourced but have not yet obtained low-cost MDF sheets for "lego buildings" experiment approved last Council. Continuing work on Siege Event; Edmund (Kingdom Siege Marshal) and Leta, B&B of Politarchopolis, confirmed as attending, working with Olaf on cannon for Edmund in exchange for the one he will be donating for SG use at Festival. Communications re: alliances with some mainland Lochac Baronies and other groups. Attended 1066 event, great fun Interesting correspondence with Earl Marshal about 14 year olds and eligibility for combat, after spotting a possible discrepancy in new SCA Seneschal's handbook. Received a couple of recommendations recently, would certainly like to have more! ACTION : Fealty rings to be purchased. EVENT REPORTS: 1066 Event went well. Got about 24 people along. Some difficulty with a late turn-up to starting location. Would recommend, if a similar arrangement was done in future, that those who realise that they will be late for the starting time, should wait at home until the final destination is published. No money collected, no money expended that is being claimed for. As no money was collected no kingdom or non-member payments were collected. All participation was informal, so no day-member forms were filled out (possibly could have been). MEDIEVAL STUFF: ACTION: Belle to post reminder on Mailing List UPCOMING EVENTS: SIEGE EVENT: Bookings coming in PICNIC Sometime in January for 12th Night, with a gift exchange discussed BA No Volunteers for Steward as yet Duncan has volunteered to cook the Feast BAL D' ARGENT: Bid submitted and accepted with alterations to budget GENERAL BUSINESS: Container seems to be too costly, and the duration of the contract is too short. Having a Shed instead was discussed ACTION: STACY to investigate travel options, Further Discussion tabled for Next Month POSTERS ACTION: Vicki and Peter to bring all posters to next council meeting Flyers: Please add your name and phone number in the space provided before distributing HALL LISTINGS: NO-one really cares enough to make the effort at the end of events, It would be easier if there was an easy to fill in form of a ticky box variety ACTION: WEBWRIGHT to make a ticky box form available on line MEETING CLOSED: 8.50