Southron Gaard Council Meeting - Tuesday 14th October 2008 PRESENT: Dauid (David), Ginevra (Beth), Sybilla (Hera), Hugh (David), (Tracey), Clare (Marion), Christopher (Dorian), Bjorn (Nigel), Melisande (Anne -Marie), Vitale (Peter), Raife (Shaun), Joe, Amalie (Amy), Taddea (Meredith), Mathilda (Charlene), Emilio, (Ed), (Glenn), katherine (Vicki), Bartholomew (Peter), Eleanor (Sargia), Natalia (Natasha), (Nina), (Rebecca) APOLOGIES: Oswyn (Carl), Isabel Maria (Miriam) MEETING OPENED: 7.35pm LAST MEETING'S MINUTES : Accepted OFFICER REPORTS: SENESCHAL: Attended Bal d'Argent in Ildhafn. Attended Waipara working bee, and assisted with fire pad construction. Facilitated a change in stewarding arrangements for St Crispin's event. Organised polling process for B&B succession. Mediated Stuff night session regards same. Correspondence with: The Crown, regards the Baronial succession process. B&B, the Baronial Chronicler, and various curious gentles regards Baronial succession. David Birkett, regards Demo organisation for the Ellesmere A&P show. Various gentles regards proposals for the Secondary cause for Fighter Auction proceeds (to be discussed in General Business). CHATELAINE: Met with Eleanora re Central Library Display. Dates booked for display area are 10th to 19th November. Confirmed lockable display cabinet available for our use for smaller items. Correspondence with Chronicler re notice in Oct Issue of FTT calling for any offers of loan of items for display. Offers so far from Eleanora and Katherine (grateful thanks!). Call put out on the list as a reminder. Fielded a couple of enquiries re hire garb for St Crispins. REEVE: Current Balances: Clearing account: 3, 205.31 Ftt: 44.25 Holding Account: 5, 286.22 All Funds owing to SCANZ have been paid! Email sent to list explaining how to pay for events after request for same from Dauid, and others. Hopefully all issues sorted now. HERALD: A quiet month. Have put out an advertisement for a replacement herald for when my warrant expires, and corresponded with his Excellency regarding delaying my stepping down to do some Courts at CF. Have sent off a submission and have received funds for another which will enable me to send it off. Have received one response to the advertisement. MARSHAL: Things progressing well as usual. Got change to rules passed, that Marshals in mixed combat only need the old light combat armour and old 18 gauge helmets are OK. Practices are back up to speed after a slow few weeks. 7 in armour, plus 3 doing slow-work last Sunday. Tycho re-starting up un-official Wednesday night practices in Hornby. Term up at CF...Who wants it? CAPTAIN OF ARCHERS: Archery happened. Lots of shooting. All back dated Ikac sheets sent in. No mishaps on the list and a couple of new archers on the line. Other stuff: May do an all day long archery practice at Kirkwood still deciding as to when it will happen but will let you know. CAPTAIN OF RAPIER: Practices continue on Tuesdays and Sundays, and more people are showing up with the nicer weather. Still no injuries. A&S: Attended Baronial Succession Stuff Night and Seamsters. Attending St Crispins Next Stuff Night Theme: It's only two weeks till Canterbury Faire CHRONICLER: FTT uploaded to Baronial Webpage 1 October 2008 and email notification sent to SG, Castelburn and St Kessog e-lists as well as Kingdom Chronicler on 1 October 2008. Special Edition of FTT uploaded to Baronial Webpage 8 October 2008. Email notification sent to SG, Castelburn and St Kessog e-lists as well as Kingdom Chronicler later that day. Correspondence: with various officers & individuals regarding regular columns, specific articles and event advertisements for publication as well as requirements for permission to publish. with Office of the Privacy Commissioner regarding meeting rules and regulations pertaining to a group newsletter and the publication of pictures and personal details. Other Business: Deadline for November issue is 4pm, 21 October 2008. WEBWRIGHT: No report. CONSTABLE: Constables report for October; I have filed a belated quarterly report and re-sent the last quarterly report to the Kingdom Constable with apologies for the lateness due to inter-net issues. QUARTERMASTER: Small amount of equipment lent out for the Collegium. Attended fighters display at book launch Fendleton library Cleaned out all plastic boxes to sort before the busy feasting season and found a couple of broken bowls. A few stray bits of unperiod crockery were removed as well. Will need 4 new tops for the plastic boxes. Attended working Bee at Waipara and made many fire pads. B&B: Attended Bal d'Argent/Ildhafn Divest/invest, Stuff Night, singing, fighters practice, CF site working bee, Ordo Cygni Games Day. Corresponded with: Dauid and prospective candidates about Baronial Succession, various heralds about Heraldic Symposium. Held Baronage UnLock'd Stuff night session to discuss roles and responsibilities of Landed B&B position; about 20 attended. Put together box of display material for A&P/library using prepped captions from Heritage Week. Captions and display material to go to Chatelaine; box contents to come back to katherine. Might be useful to have something like this as a permanent collection. Started packing/organising B&B material; would appreciate assistance later on (December?) to empty the Baronial Trailer and inventory and repack. Bartholomew avoided being found guilty of treason at Ildhafn Divest -- baronial largesse and jewellery needs refurbishing as a result... Presented gifts to Inigo and Cecelia on Divest; Emrys and Beatrice on Invest. EVENT REPORTS/UPDATES: November Tourney Day: (Proposal - Emilio) APPROVED Sunday 9th November, 9.30 -4.30. Abberley Park. $8 Member, lunch included. 3 Heavy and 3 Fencing tourneys SEPTEMBER COLLEGIUM AND BALL: (Post-event report) The event went well, aside for Merediths's electrocution. Financially, we made a profit of which includes printing because the receipt was lost. It was decided to reimburse Amy for the printing, if she wrote us a receipt. ST CRISPINS EQUESTRIAN EVENT Raife met with Rohesia - we can probably go ahead as planned. We will need 7-8 volunteers for various tasks. Beth volunteered to handle bookings and finances. This was accepted. 2 meals need sorting. People should book - Deadline extended to Wednesday 22 October. CF 2009: Planning is going well. We still need some cooks, a children's co-ordinator (Clare of Maldon volunteered for this and was accepted), and a Meal Plan Coordinator. Tents are at a premium already - if any locals can acquire one from another source, it would mean that we have enough for travellers. Emails to be sent to the list explaining what you would need to be/ have to fill vacant job positions. Batholomew offered use of his van for food collection. Bjorn offered to drive on Monday, but requires a Shopper to accompany him, and Dauid on Thursday. Bjorn also volunteered to teach the art of towel changing in the toilets. ELLESMERE A&P SHOW DEMO: Planning going well. Free to us , so don't go through front gate - take next entrance. Trailer will be on site for set up from 9 am. HERALDIC SYMPOSIUM: Bookings being accepted for the various sessions. Cost to register arms and names are now $20 each. NOVEMBER WAR PRACTICE (Kotek): Notices are up - UCMRS ball is that same evening. DEMO (Book Launch): Turned up, fought and talked. No-one died. GENERAL BUSINESS: CASTELBURN REPORT Greeting all, In September we held a general activities nights and regular fencing practices as normal. On the weekend of the 13th Aelred and I went up to the Bal D'argent and did our best to uphold the good name of Southron Gaard by performing for the masque and ball. The following weekend we were honoured with a return visit by the newly-invested Baron of Ildhafn who attended our first Mini-Ball. Baron Emrys had been commissioned by his Baronial Cousins of Southron Gaard to bestow an award of arms upon Maeve, to the delight of that worthy lady, and all present. Emrys also held an excellent rapier workshop for us the next day, and spent some time forging weapons of war with Ranulf, our local blacksmith. Until next month, harmonia victrix! Ignatius ENGINEER'S REQUEST: The fort was dug out from behind the storage container and there seems to be little damage from the water or mud. Some panels will need additional nails to pull back together and strengthen. I would like to ask for a small amount $125 to cover the cost of making an additional 3 or 4 walls to compliment what we have already and allow additional layouts for war scenarios. The towers also need some extensions on the back of the platforms to give the archers more room to fire from inside the tower. I have made and taken to CF 4 additional L shape hides which are good for bridge ends, protection against dastardly archers etc. I have secured additional timber for free including enough to build a children's fort for their boffer war. There is also an additional bridge section of timber available (shorter but wider than current one) if we want it? Hardware (nails, bolts, hinges) $50 Trailer hire to get all to site $50 Incidentals $25 APPROVED SG ORDER CONFLICTS: (Bartholomew) The College of Heralds protects registered names and orders. This can make life difficult for new groups. To make life easy, Batholomew suggested that we register a Blanket permission to conflict (with one point of difference) for our baronial orders and the title 'Tour d'Or'. Idea to be taken to list for discussion. TOUR D'OR MEDALLIONS: Waiting on Arrival WAIPARA WORKING BEE: Message from Ross at Waipara: > Thanks for all the hard work you all put in the other week. > It is greatly appreciated! Coverage much improved; there are now 10 places that people can cook on in Fire Ban years. CF FIGHTER AUCTION PROCEEDS: After much discussion it was decided that ACTION: Dauid to ask 'who has First Aid Certificates?' on list. It was decided to buy a first aid kit with the current funds available (Making our total 2) If there are auction funds available they can then be used for training, on terms to be decided at the time on a case by case basis. We won't know if we have available funds for about a year, as this is our secondary purpose for the funds. MEETING CLOSED: 8.38 PM