Southron Gaard Council Meeting - Tuesday 10th October PRESENT: Peregrine (Roland), Emayn (Karen), Llewelyn (Dave), Veronica (Cat), Kotek (Sam), Dauid (David), Bartholomew (Peter), katherine (Vicki), Thorald (Bill), Catalina (Mel), William (Al), Vitale (Peter) APOLOGIES: Rose, Fraser, Therese MEETING OPENED 7.33pm LAST MEETINGS MINTUTES : Accepted OFFICER REPORTS: SENESCHAL: - Been organising the SG display and presence at the A&P show. - Correspondance with: - Fridda of St Kessog regarding the new Canton - Eydis of St Kessog, the new Seneschal - James of SG regarding the October Muster - Dauid de Cochrane regarding the November event and Archery matters. - Thorald and I now signatories - SCANZ regarding SG insurance CHATELAINE: Contact received from a travel agent in Canada req crash space for Lady Tyme Forgotten. I have emailed the list but had no response so far and as Lady Tyme is not visiting for any SCA related purpose I doubt that offers of accommodation will be forthcoming. Intending to attend the muster at the end of this month. Will be unavailable for the Leeston show. REEVE: Current Account Balances Cheque 2,835.65 FTT 44.25 Clearing Account 6,326.25 Money In Bal d'Argent 663.72 Canterbury Faire 580.00 Interest 1.75 Crown Lodge Deposit 100.00 Money Out Meredith - Bal Food 327.00 Peter Hyde - Boffers, Silk, Bal 295.13 Been to the bank, Roland and I the signatories for the Cheque Account and Roland, Lila, and I are the signatories on the other 2 accounts. I have also arranged for the past years financial information to be stored in Bartholomew & Katherine's storage warehouse (Thank you so much). I am doing weekly emails to the Canterbury Faire guys with their internet payments. Will be doing the same for coronation when bookings open for that. HERALD: - Attended the Bal d'Argent and tourney. Ran a few Baronial courts. Tour d'Ors went to Lord Dauid de Cochrane, Lady Emma of Wolvercote and Capitano Martuccio. Orders of the Lily went to Peregrine Flamstead and Emayn de Whytacre. Queen's Cypher to Peregrine Flamstead and Lady Adele de Maisere. The SG online OP has been updated to show the changes. Thank you to Master Llewellyn for stunt heralding. - Been in contact with several other herald's regarding submissions. - Been in contact with Trish of St Kessog about becoming a Herald. MARSHAL: - Got out authorisation cards - Helped out at fighter's practice - Conversations with Sir Gregory and Sir Hrothgar CAPTAIN OF ARCHERS: 1. In addition to the usual weekly practices, we had an IKAC round this month. The Keeper of the IKAC and the Lochac Archery webspinner have been updated with scores from previous rounds. 2. I hosted a working bee, for the purpose of constructing targets for Canterbury Faire. We had a fairly low turnout (thanks Kotec, Nataliya, & Scott), but still managed to get a substantial amount done. With luck, I will be able to finish the targets themselves before I leave on Sunday. Scoresheets and scenario descriptions (to make life easier for the range marshals) I will work up later, and forward by email. 3. Yeoman's Fete is going ahead, and I'm doing as much of the organisation as I can possibly accomplish in the limited time that I have. There will certainly be no shortage of archery scenarios for this event! 4. The baronial crossbow has been reconstructed - many thanks to Sir Vitale (& THL Duncan for donating the prod). It does require some tweaking however, and I hope it can be returned to Vitale shortly for this purpose. 5. Alas, I must indeed now give up the Captaincy, as mundane job commitments are taking me to Terra Rosa. Lord Peregrine has graciously offered to ensure that our equipment gets to weekly practice, and I'm hoping that M'Ld James can be persuaded to take over the Archery Captain's job at some point in the near future. M'Ld Kotec has also expressed an interest in taking on a position as Lieutenant in charge of combat archery, which I think would be a excellent idea. CAPTAIN OF RAPIER: - One tournament held this month alongside the Bal d'Argent. Three people attended. - Rapier is slowly getting more people interested. - In the process of making a 10m x 10m list field to stay at the CF site. - Training on Tuesdays, possibly Wednesdays and Sundays. A&S: A HUGE thank you to everyone who helped make September's Medieval Stuff Night Swap, Sell, Trade, GiveAway night a success! It was so successful, in fact, that we will be trying it again in December. Remember folks, you can make things to sell as well as bringing in your old unwanted stuff. Thanks to Lady Ceina who put together the A&S Display for me at the Bal. Next week at the October Medieval Stuff Night we will be gathering to help Roheisa with the Baronial Regalia project. She needs four or five people to help sew the fringes on, and four or five people to help sand and polish the towers. As always, please feel free to bring your current projects along and work on them in the company of your Scadian friends! CHRONICLER: FTT went out and at 20 pages was the biggest one I have done so far. Still tinkering with the Calendar option, more research to ensue. WEBWRIGHT: With William de Cameron's help, established http://otago.sca.org.nz site for proposed Canton. Made email changes for new St Kessog officers after their AGM. Acting as Kingdom Web Minister again for the time being. Assisting St Columba (Univ. Waikato) with their web site. Encouraging CF merchants to advertise on the CF site, particularly those from further afield. CHIRURGEON: Nothing to report, no injuries. CONSTABLE: - Attended no events - Have received $100 cheque from Mangy Mongol for rental of CF storage space. - Have reminded Bartholomew to pay $50 for storage of siege engine at CF. QUARTERMASTER: - Firstly, I would like to step down as Quartermaster, as soon as possible. - Have received back equipment from Fimbulwinter, all appears in order. - Some outstanding equipment with Therese and Adele, my fault for not arranging pickup as of yet, will do so immediately. - Candle research: my research indicates that while some candlesticks are appalling for wax droppage, even the better ones can, and will, cause wax and tablecloth problems given the wrong candle, or even a small amount of bumping. Generally, the better ones are shorter and wider candlesticks, with wide bases. The barony owns a few of these. In addition, I have received some populace indication that people prefer to use their own candlesticks - as many people have quite lovely and appropriate for their persona candlesticks. My best suggestion for candle wax problems remains some kind of specific under candle mat, combined with a continuing ban on coloured candles. B&B: - Fairly quiet month, as we took some time off. - Attended Bal d'Argent and tourney, singing, new music group, Stuff Night. - Assisted Seneschal with liaison and planning for Ellesmere A&P demo; spoke to two reporters regarding the show. - After polling the local populace for views on the combat rule revisions, worked with other Baronages to create and launch Fiat Lux campaign. - Correspondence with James about Muster, Dauid about Yeomen's Fete, Vitale about combat rule revisions, Marienna about membership form tweaks. POST EVENT REPORTS: BAL D'ARGENT - Final budget submitted, money is in. - Note about a few people who repeatedly failed to sign in after being asked. EVENT REPORTS CORONATION 2007: - Event planning is going well. - Planning meeting scheduled for 20th October. - Discussions are going on with regards to fireworks. CANTERBURY FAIRE 2007: - Budget presented to meeting (10th Oct). - Have 35 bookings, $1054 already paid, and another $3000 of bookings. - Budget better due to accidental double-up of the cleaning costs in the budget. - T-shirts will be available. - Vitale to do the Par d Arms. OCTOBER MUSTER: - Site booked. - Vicki has advertising ready to send to the local publicising mediums. YEOMEN'S FETE: - Have proposed schedule for stewards Peregrine and Rose. Natalia to run the dance, Emma to run a bow-string making class, Peregrine to do a demo on fletching. Baronial tabards wanted for the stewards. - Fire on site ok as long as it is in the fire-pit and the weather is not too dry, at constable's discretion. - Need assistant cooks for the feast. - Need to publicise for a volunteer for running a prize-shoot. - Need steward's details for the site warden - Need a marshal for the fighting - William cautiously volunteered. A&P SHOW: - Have 14 volunteers and 15 free tickets. - Isabel-Marie volunteered the Amberhearthe pavilion for the show, with Vitale to organise the transport and setting up. - They will provide several large tables, but chairs are not guaranteed. - Aim to be there by 8.30 am and set up by 9ish. Pack down at 4pm. - Four fighters volunteered, with Vicki to Herald. ACTION: Vicki to print 300 new pamphlets for distribution at the show. GENERAL BUSINESS: SCANZ insurance: it is up to each local group to have their assets evaluated. Aim is to have all the NZ evaluations ready at the same time and process together to save money and time. Payments to go to SCANZ. Silver Platters - good intermediate size, easily cleanable, B&B can get up to 50 for $5 each. Proposal to buy 20 for the club, at $100 total. All voted in favour. ACTION: Vicki to organise the purchase. Proposal/idea to buy a Baronial trailer, covered and able to contain the bulk of the stuff that is large and has to be transported often. For example, Baronial pavilion, list field, thrones. Need people to get specific details about trailers, requirements of the club. ACTION: Peter to ask for volunteers for a committee to investigate the trailer issue. Idea to create a separate account for the amount that is needed as float for the most expensive event. To keep separate from the general accounts. Cat requested to borrow the pie warmer for CF, all agreed. MEETING CLOSED 8.32 pm.