Southron Gaard Council Meeting ? Tues 11 October 2005

PRESENT: Belle, Jennifer, Vicki, Peter, Richard, 
Beast, Bastian, Jo, Roland

APOLOGIES: Charlene, Mel, Al, Stacey, Cat, Vitale


MEETING OPENED: 7.35

LAST MEETING'S MINUTES: Accepted.

OFFICER REPORTS:


SENESHAL:
Jenny stepping down as minutes taker. We need a 
volunteer please. 
Vote of thanks to Jenny for all her hard work.

Consulted with Natalya in Dunedin about setting up a 
group at the Otago Uni. Sent the addition copies of 
the new groups paperwork.

Refered two lots of people to Natalya who were 
interested in getting involved in Otago.

Contact from a Lady Juliana from Krae Glas who is 
visiting NZ . She'll be in town for the dance 
workshop. I referred her to the webpage for 
details.

Attended the Arms and Militaria Show, talked to lots 
of people. 

Worked on the Wattyl display, with netted the group 
good cash and great loot.

Attended the Heritage week event which went very 
well. Had a call from a very enthusiastic newcomer 
with fours sons. Expect them to be turning up to 
things very soon.

CHATELAINE: Went to the muster on Sunday- had loads 
of fun- there was a great crowd turn out. Thanks to 
all the populous who chatted to and generally 
engaged the public, there were heaps of flyers given 
out.

Attended the Evening at Our City on Sunday night- 
huge thanks to Ceina for organising the event. It 
was a great way to showcase some of the things we do 
apart from the fighting:)
Haven't received any applications for my position as 
yet- fingers crossed.
Suggestion: put new Chatelaine's phone number in the 
pdf for information flyer.

REEVE: Usual transactions.  Warrant up at Canterbury 
faire.  Seeking replacement.  Will put add in FTT 
and on mailing list.

HERALD: Attended the October monthly muster/public 
demo, heralded the baronial court and the 
tournament. 
MARSHAL: Attended tourney, waiting for paperwork.  
Discussions with kingdom wrt authorisations ? jumping 
through hoops on possibility of NZ not having 
expiring cards.

LISTS: Tourney at October Muster.  Won by Vitale.  
Note, many fighters are fighting on signed forms 
rather than cards, hopefully this will improve soon.

A&S: October workshop on shoes was well attended - 9 
people total. Interest in a hands-on workshop is 
high and will be on the books soon.

Nicola will be leading the November workshop with 
dances for the December siege event ball.

Baronial Scriptorium: We are flagging this due to 
lack of turn out.

Important:
1. LOOKING FOR A DEPUTY.
2. LOOKING FOR SOMEONE TO TAKE A&S LIBRARY. Could be 
part of deputy job is deputy agrees. Library needs 
to be cataloged to go online. 

Third Tuesday of month changing to a General ?Doing 
medieval stuff? night (will encourage newcomers to 
join in).  Will aim to have this at a fixed location 
(not moving each month like seamsters).  No 
scriptorium this month.  ACTION SENESCHAL will take 
responsibility for organising these meetings.
Query: Do other groups hold libraries?  Our is 
underused (always has been).

CHRONICLER: FTT went out.  Alchemist: do we continue 
to bother?  Not getting material.  Lila currently 
going to do November (as last heard).
ACTION: BELLE find out from Lila the number of 
outstanding subscriptions.  Ask them if they are 
keen to continue or would be happy with a refund. 

WEBWRIGHT:SG site updates made as per usual.
Instigated "most improved Website" competition in 
conjunction with Kingdom Web minister (Finn) and 
offers of assistance from Lord William de Wyk and 
Thorvald.
Testing provision of a photo gallery with support 
from Lord William de Cameron
Proposed development of a Kingdom-wide announcement 
list modelled on SGAnnounce, being followed up by 
William de Cameron and Master Del. 

CHIRURGEON: Still vacant.

CONSTABLE: Need a job description - Looking after 
lost property.  Security and safety at events.  In 
Australia is responsible for getting waivers signed, 
not applicable here.
ACTION: VICKI get a job description written up and 
online.

QUARTERMASTER: Will organise vetting of the baronial 
stuff after her wedding.

B&B: Attended Arms and Militaria Show; special 
thanks to Sir Vitale for providing a very 
comprehensive and beautifully presented armour
display; thanks also to Lord Martuccio and Mistress 
Roheisia, Baroness Sinech, Gilbert and Sir Tycho for 
manning the stand. Lots of complimentary comments, 
possibility of doing a demo next year as part
of scheduled proceedings.
Constructed display stand for use at Militaria show; 
would be reusable for small displays such as at 
libraries or community centres.
Attended Winds of Waitaha evening with singing 
group. Have had one person from there start to 
attend our weekly singing sessions,potential for 
musicians to attend Canterbury Faire.
Had contact from the musicians/puppeteers who attend 
CF last year;organising a set of music to be sent to 
them as they are planning to attend next year.
Decorated Wattyl stand; thanks to Mistress Rohesia 
for her assistance with materials selection, stand 
construction and take-down. The Barony now has a 
selection of fabric, cushion covers, tassels,
hanging rods and ends, carpets for its use. Have 
called for ideas of what to do with 18 metres of red 
velvet, still mulling.
Assisted with Heritage Week display material, 
provided Baronial presence for heritage muster and 
attended UCMRS medieval evening with singing group. 
Congratulations to Lady Ceina for her excellent
presentation and hard work in ensuring this was a 
success. Also thanks to Lady Mathilde and others who 
passed out numerous SCA flyers to the interested 
crowd.
There is a suggestion that this could become an 
annual event run with UCMRS.
Modified publicity posters per Council feedback and 
had three printed following subject approval. One 
more publicity poster in production (Arts & Crafts 
one). Printing of three colour @ 50x plus $100 of
flyers: $231.55 in total, to be paid by Barony. Need 
to organise the poster distribution into appropriate 
outlets.
Organised meeting for October 12 with Paul Creighton 
of Royal Wolf for a site visit to Waipara regarding 
the container; liased with Ross (Waipara site 
warden).
Checked with Hurunui Recycling Centre re 
availability of cheap chipboard with an eye to 
proposing construction of clip-together structure 
set for siege challenge and, if successful, 
Canterbury Faire.
Provided two designs for baronial hanging projects.
Sent message congratulating King Direk on his fifth 
ascension to the throne of Caid, delivered via our 
Ambassador to the Court, Sir Philippe.
New silk order ready to go; two bolts to come to SG 
(to be paid for personally), one to Meridies as a 
post-Katrina gift (to be paid for by Barony) 
following confirmation from Council.  Received 
confirmation.
Received query from Baron Sigurd re the imported 
helms, checked and contacted purchasers regarding 
need to improve welding
Received notice re production of baronial fealty 
rings. Likely cost to be approx $160 for two plus 
contribution to a spare set.  Discussion TABLED FOR 
NEXT MONTH.

DEMO:
Somerfield school 30th October: reminder of 
invitation to attend school fair in garb.
Richard is doing a short talk at St Andrews and will 
be donating the money to the Barony.

Income issues?  SCA INC NZ has a limit on what they 
(we) can earn in a year before being taxed.  Just a 
note that with the amount of money coming into the 
Barony recently we may need to pass some onto SCANZ 
to cover the tax accrued.

EVENT REPORTS:
M&A show:  Went well.
Wattyl Paints: Went well.  They won best of show for 
the stand.  We have the velvet, carpet etc.  Vicki 
is waiting for the money from them.
ACITON VICKI post list of loot to the mailing list 
and ask for ideas of what to do with it.
October Muster: Went well.  Fighters ran on time.  
Thank you card from City Council presented, they 
have given the group a free venue hire for the first 
floor of building in town.  (not appropriate for a 
feast, might be good for Ball d'Argent)

UP COMING EVENTS:
1066: rolling along nicely.  5th November.  Possibly 
glitch, work might be sending Vitale to China that 
weekend.  If that happens it will be postponed until 
January.
Siege event: 1 booking.
ACTION: BEAST to inform PETER wrt how to put money 
into holding account.
Siege engine numbers looking good.  Might still have 
kingdom siege marshal attending, or might not.
January Muster?  Suggestion ? if have container out 
at Waipara having a picnic out there (with tourney 
etc) and people can take stuff out to store in it.  
Wait to see what's happening with 1066 event.
Canterbury Faire: Not much new.  There is a website, 
no add in FTT yet.
ACTION BEAST/MEREDITH put add in FTT, mailing list 
and on kingdom guild mailing lists etc.
Booking forms are available from Beast and Meredith.  
VICKI try to get A&S classes from outside Barony, 
and try to get guild meetings.
ACTION: VICKI & BEAST to communicate about above 
ideas.
Baronial Anniversary: Trying to find Steward.  

GENERAL BUSINESS:
Plywood fort project? Vicki and Peter.
Aye to $40 on experimental model (for siege event)
New officers urgently required.  Job descriptions to 
go online.


MEETING CLOSED: 8.55