Baronial Council Meeting Minutes
14 October 2003

Meeting Opened: 7:29pm

Present: Vitale, Callum, Duncan, Lorenzo, Rohesia, Heloise, Madelein,
Geoffrey, and Arabella
Late: Sinech
Apologies: William, Elizabetta, Angus, Eleonora, and Sigurd

Minutes of previous meeting: Accepted

OFFICER REPORTS:

Baron & Baroness:
Various correspondence with Officers and Crown.  Cheque received from
Pride & Prints - $100 to go to UCMRS. (Callum and Madelein to follow
up.)

Seneschal:
Received bill for hall hire & calendar for future bookings from CCC.
Sent out minutes and received correspondence from Del saying Beltaine
clashes with Crown Tourney and thus must be moved.  Discussion regarding
Cockatrice - suggested we might want to pay all AU$400 to sponsor an
issue - council... declined.  Purchased new minutes book - $12
reimbursement needed. Chased up Chatelaine reporting and discussed with
Chatelaine.  Southron Gaard email lists having issues - passed on to
webwright to fix. Incorporation stuff going well & getting close to
finishing.  Details to be published in FTT therefore extra money from
general account to cover the added cost of printing.

A&S:
Nothing to report

Exchequer:
Placed ad in FTT for deputy - possibly one bite.
Balances: Cheque: $5821.55 FTT: $188.27

Marshal:
No report. (Must update details in FTT regnum.)

Constable:
Nothing to report - reading handbook.

Chronicler:
Received 1 subscription and 3 comps.  There was one address mix-up.  A&S
magazine to be called 'The Alchemist' and is well under way - but
limited response regarding articles.

Lists:
Nothing to report (need to follow up on authorisation change over)

Web:
A basic page ready to go online - options for placement include Lochac,
Darton, Ildhafn or sub-domain of sca.org.nz.  Will try for a host in NZ
to assist students in accessing.  Articles can be put to Webwright for
publication.

Chatelaine:
Received more hire garb.  Received email regarding armour being shipped
from Australian for Canterbury Faire.  Email from Vitale regarding
reporting. Possibilities for recruiting demos over the summer include -
Brighton Market, entertainment at Ricc. Park Market or a Sunday morning
fighters' practice rotating around parks in different parts of
Christchurch that include more than just fighting.  Need sites to be
suggested - chatelaine and marshal to coordinate

Chirurgeon:
No report

Quartermaster:
No report

Crescents:
Nothing to report

Herald:
Completed O.P. and sent to Caid for all entries to be noted as gone to
Lochac.  SG O.P finished and to be sent to Lochac.  Submissions received
and sent to Kingdom.


EVENTS:
Beltaine:
Preparation going well with activities planned for children.  Volunteers
welcome.  Hall hire is $90, need a cheque to cover, and $50 for food.

Christmas Revel:
6th December.  49c Waterman Place, Ferrymead or 273 Innes Road - to be
confirmed.  Site opens at 2:00pm.  Choice of potluck food or catered at
$6/head for cold cuts etc - decided potluck.  Christmas pudding with
brandy butter and custard to be supplied - Madelein to organise and be
reimbursed. (Will need large SG pot).  A new method of present selection
mentioned. Discussion about collection of toys or food for charity.
Madelein to steward, Katharine Kerr to co-ordinate activities.

Twelfth Night:
No report

Royal Visit:
King to visit SG on 13th - 18th November.  Tournament with a period
potluck picnic - Duncan to co-ordinate.  Abberley Park suggested for
site.  Aiming for Saturday 15th November 2003.  Details to be sorted in
next week and thrashed out amongst involved officers.

Seamsters Guild:
Meeting will be this week - 3rd Thursday of the month as usual.

GENERAL BUSINESS:
None

Meeting Closed:
8:21pm