Southron Gaard Council Meeting – Tuesday 9th September 2008 PRESENT: David (Dauid), Nigel (Bjorn), Peter (Vitale), Miriam (Isabel Maria), Beth (Ginevra), Hera (Sybilla), Anne-Marie (Melisande), Peter (Bartholomew), Vicki (katherine), Charlene (Mathilde), Carl (Oswyn) APOLOGIES: Raife (Shaun), Roheisa (Belle), Amy (Amalie) MEETING OPENED: 7.34pm LAST MEETING’S MINUTES : ACCEPTED MATTERS ARISING: Minutes to mailing list, earlier on OFFICER REPORTS: SENESCHAL: Attended Fimbulwinter. and Spring Collegium & Ball. Networked with important officers in the Highlands. Assisted Stewards of the Spring event with various running-around tasks they were unable to get to. Correspondence with: Kingdom Seneschal & Constable, regards quarterly reports B&B, regards many and varied items of Baronial business. Baronial Reeve, regards cheque distribution, and the settling of various accounts. Baronial Chronicler, regards Seneschal’s column. Ignatius, Seneschal of Castelburn, regards reporting issues. CHATELAINE: Discussions with Eleanora re Central Library Display. Will put a notice out on the list shortly and in the next issue of FTT asking if for items people are happy to loan for a short period (approx 2 weeks). Will confirm dates with library first and also confirm if we have access to secure cabinets for displaying smaller items or not. REEVE: Balances: Clearing account: $5,479.51 FTT Account: $44.25 Holding Account: $5,283.90 Have met with: Dauid - Found, sorted and paid old bills, including Kingdom Levies and Event memberships Bartholomew - Discussed the same Have taken part in SCANZ Financial Policy review. HERALD: Heralded a Ball Court, September the 6th. Have correspondence from prospective armigers, which has been posted off. Am still awaiting paperwork from some members on their submissions. A list can be given if wished for. MARSHAL: Practices happened. Are picking up again with the fine weather. 6 combatants at each of the last 2. Total pool of 9 over both practices. Attempting to see if it is possible to have mixed combat marshals in minimal armour. Working on getting some more marshals trained up. Ran class at collegium. CAPTAIN OF ARCHERS: Too wet to do much, last 2 weekends we have shot although last weekend was so windy we called a halt after not too long. IKAC scores sent to Llwyd and was mightily impressed one of our archers may have the top score for the kingdom so far this season, yet to be confirmed. CAPTAIN OF RAPIER: When sunny, we have practices. People show up A&S: Seamsters was at my place, only a couple attended, will announce location earlier for next time (which will be at the Methodist Hall – CF Prep). Stuff Night is at the Methodist Hall this month, Bring along Collegium projects. Requests are coming in for A&S classes for CF, the online form seems to be working well thus far. We have 3 classes – Donna Silfren – women in rapier Katherine Xavier – beekeeping and beeswax Lucia – singing/music The collegium went well – some classes were very well attended, naalbinding in particular, thanks to all who taught. CHRONICLER: FTT uploaded to Baronial Webpage 1 September 2008 and email notification sent to SG, Castelburn and St Kessog e-lists as well as Kingdom Chronicler on 1 September 2008. Correspondence: with various officers & individuals regarding regular columns, specific articles and event advertisements for publication Other Business: Deadline for October issue is 4pm, 19 September 2008. WEBWRIGHT: No report CONSTABLE: The Constable has nothing to report for this month. He would however like to ask if the Seneschal has had a chance to find the last 6 months reports so he can file a belated quarterly report. QUARTERMASTER: A report noting that there is nothing to report. B&B: Attended Fimbulwinter III, Collegium and Florentine Ball, August Stuff Night and singing. Contacted St John's and did some other research concerning defibrillators - more info in general business. Correspondence with Their Majesties and Lord Dauid regarding Bal d'Argent, Bjorn and Kotek concerning defibrillators; Eydis and Holly concerning Fimbulwinter plans; Giles (Bombard), Benedict (Astrolabe), William Castille (Crux), Eleyne (Rocket) and the FC concerning the Heraldic Symposium; Ross at Waipara regarding the planned working bee; Sebastian regarding the bell-tower idea; Helen Lowe concerning a demo request. EVENT REPORTS/UPDATES: SEPTEMBER COLLEGIUM AND BALL: Amalie I haven't got a final report for the event done yet, I'm still waiting on a couple of things (and I'm in Auckland already). But in summary, we had a total of 36 people through the doors of which 14 went to both collegium and ball. The event made a profit in the ballpark of $60. ST CRISPINS EQUESTRIAN EVENT (Roheisa) My apologies for council tonight. I'm working so unable to attend. St Crispin's is all under control. My freezer is now full of pies for the tavern revel. Can I please get a $200 advance for food stuff? CF 2009: People booking and paying (54!). We still need a food plan co-ordinator, 6 cooks, and a children’s co-ordinator BLENHEIM PROMOTIONAL FEAST: I had the flu for the last two weeks was extremely unwell after Winter Weekend. The feast went well sold about 100 tickets had lots of food left over. No one went hungry. Tried out some new recipes that I will do again. Only had two meat dishes but had meat left at the end. Serving for such large numbers and cooking for such large numbers meant that the later courses were a little later going out then I had planned. I had good help from the Zonta people. The Blenheim Morris dancers did a demo and six people from Ordo Cygni came up and did a fighting demo and dance demo. People seemed to enjoy themselves, several took flyers but none signed up on interested sheet. I sent the banners back with Sonya & Peter I hope you got them back; otherwise they will be at Randall Street. Every one made an attempt at medieval clothing, some made their own outfits. I have only heard good feedback from people. ELLESMERE A&P SHOW DEMO: Oct 18th – We will have tent space and open space next to it. ACTION: Publicity on list, and arrange borrowing of Stuff HERALDIC SYMPOSIUM: 29 and 30 November – 4 sessions will take place at the Hermitage. We will have a concentrated mass of Heralds to push people through the submission/ registration of names and devices. Astrolabe Herald will be there from own funds. Rocket Herald will be there also. Information for people interested in book heraldry will be provided. 23 people expressed a strong interest. Current Baronial subsidy will be $210, if there are more then 25 people in attendance this will decrease. Note: people will still need to pay to register their names and arms. NOVEMBER WAR PRACTICE (Kotek): To be advertised in FTT and on the website. DEMO REQUEST (Book Launch): 3 volunteers – will sort themselves GENERAL BUSINESS: CASTELBURN REPORT Greetings all, This month Castelburn held a potluck feast and a general activities night as well as dance practices in the off-weeks and weekly rapier practices. Our newest rapier fighter has just bought a proper sword, which is a good sign of his enthusiasm. We have a couple of new members coming along to the regular meetings. Around eight of us attended all or part of St Kessog's Fimbulwinter, which we thoroughly enjoyed. His Imminence Don Emrys' rapier classes were terrific, the food was great, and we continue to be impressed by St Kessog's ability to manage the weather. Maybe someone on high likes poetry?? I have made contact with a local Morris side and played for a couple of their practices/performances. I am hoping our two groups may be able to work creatively together. I am pleased to report that this particular Morris group does not use handkerchiefs in any shape or form, just sticks. We are also preparing for a mini-Ball to be held in September as a chance to hone our dancing skills. Best wishes until next month, Ignatius TOUR D’OR MEDALLIONS: Council decided on the design. Currently looking for Pantone colour chart to confirm colour choices. 6 weeks after that, we’ll have medallions WAIPARA WORKING BEE: Set for October 4… Looking for white and grey paint. Compactor under debate. Dauid to take a look at site on Thursday B&B EVENT FEE WAIVER: Proposal With effect from when the current B&B leaves office, Southron Gaard's Baron and/or Baroness will be exempt from standard entry fees to events held in the Barony, though not those hosted by a dependent group unless its own Council so decides. Such exemptions will include feast costs but not optional meal plans or other "extras", and will apply to the Baron and/or Baroness only, not to members of their family or entourage. APPROVED ACTION: Dauid to place in policy guidelines. CF FIGHTER AUCTION PROCEEDS: Defib-related information: Sought an indicative quote from St Johns Ambulance for attendance on the two main days of CF 2009 (Fri/Sat): $950.00. Asked whether, as an alternative, they are able to hire out gear such as oxygen equipment and an automatic defibrillator. They don't. Confirmed that the survival stats for having a defibrillator on-hand within four minutes in the event of cardiac arrest is 50%, decreasing by 10% per minute until it reaches the "when a paramedic arrives or when you get to hospital" figure which Bjorn cited last month, i.e. about 3%. A calculation based on US stats suggests that we should see one fatal cardiac arrest every 4-5 years at CFs current size, increasing as it grows and the population ages. The SCA Chirugeonate has no published policy concerning the use of defibrillators, just the kind of generic hands-off policy which prevents a Chirugeon from offering Paracetomol to someone with a head- ache. In service, Bartholomew Defibrillator idea to be forgotten after much calculation of relevant statistics (a recalculation suggests one such event approximately every 173 years). Other uses proposed for fund: Fire blankets (Hera to investigate cost) A fund people can apply to for projects Walkie talkies First- Aid training for Marshals Further discussion postponed till next month. B&B REPORT ADDENDUM: We have sought and received leave from Their Majesties to stand down as Baron and Baroness at Canterbury Faire. The succession process will be conducted by Lord Dauid de Cochrane in accordance with the Southron Gaard Baronial Charter, and will commence with the opening of nominations next Wednesday, September 17th. At the Stuff Night on Tuesday 16th, we will be hosting a "Baronage Unwrapped" workshop for any interested in the succession process in general, or who might be interested in standing themselves (the session is not compulsory for potential nominees, however). Nominees will be required to submit an introductory article to the Chronicler by October 5th, when nominations will close. Such introductions and other details will also be published on our website, and polling forms will be made available there to any member of the populace, with printed forms optionally mailed to current SCA NZ members. Polling will end on October 31st, and a decision is expected by early December. Southron Gaard has many individuals and couples capable of taking up this role, and is a wonderful group to lead. We urge interested parties to consider standing, and to attend the Stuff Night workshop if in any doubt. You are also very welcome to contact us privately. ACTION: Dauid to post to list. MEETING CLOSED: 8:41 pm