Southron Gaard Council Meeting Tuesday 13th 
September 2005

PRESENT: Belle, Melissa, Roland, Peter, Vicki, Peter 
Grooby, Sebastian, Jo, Colleeen, Nicola, Jennifer

LATE: Stacey

APOLOGIES: Charlene

MEETING OPENED: 7:37

LAST MEETING'S MINUTES: accepted

OFFICER REPORTS:

SENESHAL: Not much to report.  The letter to BNZ wrt 
college account has two signatures now, just waiting 
for Richard's.  Went to DA, delivered messages from 
B&B, returned with messages from Darton.  Attended 
Seneschal's meeting at DA.
CHATELAINE: Not a lot to do.  Things are going 
ahead.  Have advertised for a replacement.
REEVE:
Main Account: 6042.59
FTT Account 44.25
Nothing of note happening otherwise. 
HERALD: Quite month. Baronial arms augmentation 
submission has been sent off. 
MARSHAL: No apology, no report.
LISTS: Nothing to report
A&S: A&S class was held by Vicki and Belle on Banner 
making.  Need a teacher for September and October 
classes. Nicola has offered to teach a class on 
dances for the November A&S as a lead-in for the 
event in December.  Baronial Scriptorium was 
cancelled in August, is still on for this month.  
Scriptorium meets the third Tuesday and is now back 
at Melissa's.  Please call or email if you need 
address.  Belle is doing a wonderful series of 
classes on illumination.  It's not too late to join!  
I need a deputy.  I will probably be moving in 
January to Wellington.  Looking for someone to take 
the baronial library.
CHRONICLER: FTT went out, had proofread by Vicki 
first. There are delays in getting  articles/reports 
to me, which holds up the production by quite a long 
time. Am going to make the deadline several days 
earlier to accomodate the delay.  2 of the printed 
subscriptions have had their last FTT with this 
month, 
and the subscribers have been notified. The 3rd one 
goes to January 2006.  Have talked to Seneschal of 
Ildhafn, and they are happy to recieve FTT online, 
still trying to get hold of a contact person for 
Wellington Medieval Guild, but I have not sent out 
the last 2 FTT and no one has complained to me yet.
So unless we get more subscriptions, we are down to 
one printed copy a month
WEBWRIGHT: Usual maintainance.
CHIRURGEON: Have an applicant, although haven't 
heard back from her recently.
CONSTABLE: Still seeking.  This is a required 
office.  Add in FTT.  NEED VOLUNTEER.
QUARTERMASTER: No apology, no report.
Request for a 'Let's go through the baronial stuff' 
party.  ACTION: QUARTERMASTER to call a working bee 
at her convenience.
B&B: Organised and attended St Andrews demo, along 
with THL Richard and Lord William de Wyk who deserve 
thanks; Donation of $100 Received unexpected 
largesse gift from Science Alive! for August demo 
Did demo for Burnside cub group; thanks to Lord 
Dieter for participating Preliminary organisation 
for Arms and Militaria Show (Sept 17-18) Preliminary 
organisation for Wattyl conference stand decoration 
(Sept 18) Organised a range of displays for Heritage 
Week (Oct 8)
Drafted four publicity posters
Hosted siege event and Festival planning meeting
Discussed Festival logistics with local support
Attended MRS feast
Met with people interested in forming a college in 
Dunedin
Coordinated production of Kingdom and Baronial 
banners
Wrote up notes to produce Web page of advice for 
others doing regional banner and personal standards 
and corresponded with contacts in Darton and Ildhafn
Organised A&S banner workshop, and distributed 
banner materials
On-going discussion with possible container donor
Prepared herbs and other plants for Waipara working 
bee
Attended Waipara working bee
Provided passports to the Ladies Rosanella Soranzo 
and Amalie of Southron Gaard for their travels

Somerfield School fair: October 30.  We are invited 
to hang around in garb.

EVENT REPORTS:
Waipara Working Party: Went well.  Planted herb 
gardens (Warders have promised to water them 
occasionally); Trench dug to lay cable to Mong; 
lavender hedge planted down back of mong, and filled 
in holes in floor; tidies amphitheatre. Site people 
appreciated it greatly.

UP COMING EVENTS:
Elizabethan event Cancelled.
October Muster:  All going ahead.  Advertising went 
up on City website.  Send any school demo requests 
that way, they are taking school groups.  Bastian is 
coming up with a tournament format.
November: Bid from Vitale.  Recreation of 1066 (with 
paper swords).  A car rally to a mystery site.  Half 
way through there'll be a battle at a footbridge. 
There will be a model longboat race (to be brought 
to event with you).  Winner is William and gets 
helmet (to keep).  There will be a prize for best 
looking boat.
Battle will be based on scenes from Battle of 
Hastings.  Late lunch, picnic/potluck.  Celtic 
games.  Finishing late afternoon.  Possibly on Show 
weekend (11th Nov).  Encourage people to carpool (so 
they have the numbers to get across the bridge).  
Encourage people to wear conical helmets (cardboard 
and felt). Bid Accepted.
December: no update.  Good progress is being made on 
siege engines.
Ball d'Argent 2006: Nicola.  Annual event run by the 
Silver Rondel (Lochac dance guild).  Includes the 
Guild's AGM, classes and a ball.  The theme is white 
with red/blue trim.  It is a chance to make new 
Rondels.
Thinking of running a 2 day event, September 2006.  
Classes on the Saturday, more classes or a tourney 
on the Sunday.  Still looking for venue ideas.
Do we want to sponser this event, Council says yes.  
ACTION: NICOLA will put bid in to guild.
CF: Have finally got quotes for major expenditures, 
and budget has
passed financial committee. Need cheque for $213 
deposit for Marquee hire.
Already have a trickle of Overseas bookings. 

GENERAL BUSINESS:
Meridies Assistance plan: 1) collection of stuff, 2) 
gift certificates from US merchants.  Think of 
sendable items to help set up SCA lives again.  
Aiming to get it there by Christmas.  NB. Ethan is 
in town and might be able to get military shipping 
rates to the US.  ACTION: Plug on mailing list and 
FTT.
Recruiting posters: 100/each.  Still seeking photo 
clearance for some shots. Need to print batch of 
flyers (500), rather than in dribs and drabs.  About 
$100.  ACTION: Vicki to see to this.
ACTION: Vicki to print recruitment posters up to 
$400 once photo approval is in. Will drop a note to 
the FC before as a reminder.
Insurance/items: List can be put together at working 
party for Quartermaster.
Financial committee members: Currently: Belle, B&B, 
Reeve, and Lila (was chronicler).  Lila is stepping 
down.  Roland volunteered.  Accepted.
Silk Banners: New silk is being ordered by Vicki 
(privately).  Idea: could whip around and order a 
bolt to be delivered directly to Meridies.  Could 
use Baronial money?  ACTION: REEVE will check into 
if we can legally do that (non-profit etc).  One 
bolt is about NZ$180 for 50m.  General approval 
pending Reeve's ok on legal side.  ACTION VICKI and 
BEAST to see to it.

MEETING CLOSED: 8:45

Belle Sibly