Southron Gaard Council Meeting MinutesTuesday,17 August 2010 PRESENT: Christopher (Dorian), Clare (Marion), Oswyn (Carl), Lucia (Betty), Geoffrey (Andrew), Elisabetta (Josie), Angus (Allan), Chunegunde (Joanna), Emilio (Ed), Antonia (Colleen), Agnes (Robyn), Niamh, Callach (Bevan), Kotek (Sam), Isabel Maria (Miriam), Raffe (Shaun), Richard (Richard), Amalie (Amy) APOLOGIES: Ginevra (Mary-Beth) MEETING OPENED: 7:30pm OFFICER REPORTS: BARON & BARONESS (Christopher & Clare): Correspondence from: cc'd Officer Monthly Reports (from A&S, Captain of Archers, Chatelaine,Chronicler, Marshal, Quatermaster and Captain of Rapier), cc'd Quarterly Reports (from Captain of Archers and Chronicler). Correspondence with: Oswyn re Strategy Meeting time & outcomes, Raffe re Strategy meeting thoughts, Sinech re apologies for Strategy Meeting, Geoffery re Archery Event question. Attended Collegium and Strategy Meeting (Our thanks to all who attended and your valuable input) SENESCHAL (Oswyn): Correspondence with: B&B re Strategy meeting, members of the populace re strategy meeting and matters arising therefrom, Reeve re event bookings, CF costs and St Kessog contacts, CF stewards re CF confirmation and costs, previous CF stewards re CF costs, Officers re reports and Council, Kingdom & St Kessog Senechals re St. Kessog and missing t-shirts, the unhappy purchaser of the t- shirts, Chatelaine re St. Kessog's most active members, Seneschal's list re proxy votes, Cluain Seneschal re matters arising from the discussion of proxy votes, members of the populace re proxy votes, CCC re further possible room hires for practices, Chatelaine and A&S officer re further possible room hires for practices, SG & St Kessog Webwrights and Master William de Cameron re St. Kessog webwright HERALD (Callum): Have attended several events, Southron Gaard Baronial Yule, St Clares collegium and Coronation. Conducted court for their Excellencies and King Edmund and Queen Leonore. Consulted with several of our populace. Other than that there is little to report. REEVE (Ginevra): Balances: Clearing $2,442.81, Holding $3,225.16 ARTS & SCIENCES (Amalie): Attended Strategy meeting and discussed how we could increase the numbers going to Stuff Night (among other things). Several people said they personally would be more drawn to focused A&S type evenings. I have two tentatively lined up but need to talk to people about them before they are confirmed. Stuff Night last Tuesday: about 8 people and lively discussion about stewarding and cooking events. Dance did not happen due to distraction by discussions rather than due to lack of space. Oswyn, Chunegund and I discussing possibility of extra room if Stuff Night requires signficant floor space etc. St Clare's Collegium on Saturday was excellent, thank you very much Elisabetta. Advertising for String Day has gone out. KNIGHT MARSHAL (Raffe): Not too much exciting this month. Weather not pleasant so fighter practice has been indoors 2 weeks, outdoors 3 weeks. Quite small numbers - 3 to 5. Have 1 full set of armour and gambeson to loan out to a enthusiastic candidate. Organised Antique Armour Faire infor stand and fighting displays. Good numbers through - following up 3 possibilities. Correspondence with loads of populace re Canty Faire. Small amount of help rendered for Collegium. CAPTAIN OF RAPIER (Emilio): Not much activity at the moment due to winter. We're changing or have changed venues for both the Tuesday and Sunday practices so a good chance numbers will pick up. No tourneys, injuries or breakages this quarter. Next quarter there is likely to be more activity. I've started planning fencing for CF. I think we've stuck a good mix of formats at CF so am looking at how best to continue that tradition without imposing too many restrictions. I'm hoping to look at armouring for C&T and gorgets this quarter. CAPTAIN OF ARCHERY (Geoffrey): Practises and workshops have continued. Attendance is low, but the workshops seem to be working out. Given baronial crossbow to Simon, to make a new string. It may need small modifications for safety. Had correspondence with assorted people regarding the proposed archery event. Budget and other details to be presented this council meeting. Received fletching register from Darius. Begun updating it. Sent paperwork for Simon's target archery marshal authorisation. Posted advertising and left flyers at Aim Tru. Received two old baronial bows (without strings) and half a dozen shafts (most in need of new tips) from Dauid di Cochrane, via Darius. Will have them inspected for safety. ARCHERS AUCTION FUNDS: Received final $41 cash, to be passed to Reeve asap. Total archer's auction funds: approx $386.00 ($150 from old C.F. and $236 from the Yule auction.) Discussed purchase options for one new loaner bow and a set of new arrows, as previously discussed. After price comparisons and discussion the following were approved for purchase: ARROWS - 200 shafts from Rose City Archery (http:// www.rosecityarchery.com/) at $US2.68 each (approx $NZ3.77) incl. Shipping. (Majority for purchase by individuals. Three dozen for SG at NZ$136.63.) Feathers ($77.76), tips ($32.40) and nocks ($10.50) from Aim Tru (including SCA discount). Baronial arrows are to be fletched with 2 gold and one red feather, with an assortment of different coloured nocks. BOW - Martin 60” Kid's Bow for $118.50 from NZAP. LISTS (Emilio): No tourneys this quarter. When spring hits things are likely to pick up. Nothing further to report. CHATELAINE (Chunegunde): Attended Antiques and Militaria Show, about 10-20 interested people. Attended St Clare's Collegium. A few newcomers have come through – two to Scriptorium, from over exposure to SCAdians at a party, and one from the A & M Show. The latter turned up on a Stuff Night that wasn't well attended due to hall changes – hopefully he'll show up again and it will be better. Have received back the files from Antonia and Vitale for the flyers, to get on to these in the coming week. All garb is back from events. We now have a hire tent, on long term loan rather than straight donation. More emails about contact details with the Kingdom Hospitaller. CHRONICLER (Elisabetta): FTT uploaded to Baronial Website with reminder to lists on 1 August. Sent to subscribers on the same date. Correspondence: With Seneschal re Officer Vacancy ads, Officers re columns, and contributors re Articles. Other Business: Deadline for Sept is August 20. Reminder that the deadline for the October issue is Sept 10. Putting the St Clares info in the last edition resulted in a huge number of hits! 157 hits for August as opposed to 62 for July 2010. WEBWRITE (Antonia): work carried out: slight update of main SG page, correspondence regarding password problems on St. Kessog website, fixed files for baronial flyers, Queried rapier practice times. Documentation. Attended and cooked at August Collegium QUARTERMASTER (Angus): Continuing with tablecloth recovery - 7 have gone out for wedding. Still to arrange return from Agate from Yule (she has confirmed they are all cleaned and pressed). 2 tablecloths used for collegium. Already washed, now drying. STORAGE BINS: Have explored a number of options, see General Business. COOKWARE PURCHASES: Most of what we need is now easily around at any reasonable price. Discussed with Antonia, who said that last time this exercise was undertaken it took a number of months just checking for stuff on special and collecting it as it comes up. (Suggestions to check Indian supermarkets for steel items and Southern Hospitality.) Have purchased a new lock to replace the stuffed one for the lockup. CONSTABLE (Agnes): have collected the lost property (!) and will be doing inventory soon (when I get a) time b) space and c) motivation). If there's something you're missing, let me know so I can keep an eye out for it. The more stuff I can get gone the better! EVENTS: YULE (Maheshti, ?? July): No report ST CLARE’S COLLEGIUM (Elisabetta, 14 August): Income $644, Outgoings, Profit $276.95. Full report to come next month. GOLDEN FLIGHT (Geoffrey, 9-10 October): Archery focussed event at Rimu Park with tournaments, moving targets and feast etc. Moved Elisabetta, 2nd Antonia, passed. ST GABRIELS (Clare, ?? September): Quarter day tournament. Awaiting response from Kimihea re site charges etc. May consider free venues in Waimakariri District. (Richard to find name of suitable park.) CLASSICAL EVENT (Kotek, 4 or 11 December): Greek or Roman themed informal, tavern revel style event with games (based around seven virtues), togas and wine. 5pm – midnight. Could co-exist with quarter day. A&S classes planned to encourage appropriate clothing etc. Bid to come next month. CANTERBURY FAIRE (Raffe & Emilio, February 2011): Most heads of depts sorted, but need onsite food co-ordinator. Schedule to be set soon. Bookings planned to open next month. GENERAL BUSINESS: POSTAL VOTES: Oswyn spoke to the Seneschals of other groups – none of which have policies. Richard pointed out distinction between postal votes (a specific vote on a specific issue) and proxy votes (empowering a person to vote as they like on your behalf). Brief discussions re who can or should be able to use postal votes (officers, members, players etc) with a view to setting clearly defined options. Suggestion discuss on email list and possibility of Kingdom wide discussion/policy. STRATEGY MEETING: Good turnout, many things discussed. In summary: events are for the enjoyment of members and players, but we must remember to be nice to newbies and let them see what we do. Discussed event buddies for newcomers. Laid out calendar of regularly run events. Contributions to room hire discussed (person responsible for practice to collect the gold coin donation from those attending). STORAGE BINS: Elisabetta & Angus researched costs. Bunnings (40L for $15ea) cheapest. Suggested purchase 4 bins, assess how many more are needed. Moved Antonia, 2nd Christopher, passed. Angus to purchase 4 x 40L bins for $60.00. HIRE GARB SORT & REPAIR: Aiming for September, possibility of using Showbiz. PRACTICE ROOMS: Working for the moment. Insufficient numbers to justify additional rooms at this time. May be an issue in run up to CF – but evenings long enough for rapier to happen outside by that time. MEETING CLOSED: 8:42 pm.