Southron Gaard Council Meeting - Tuesday 12th June PRESENT: Peregrine (Roland), Emayn (Karen), Veronica (Cat), Bartholomew (Peter), katherine (Vicki), Rose (Stacey), Therese (Meredith), Gavin, Raife (Shaun), Scotaigh (Scott), Emilio (Ed) APOLOGIES: Vitale, Iulliana, Dauid, Oswyn, Kotek, Max, Fraser MEETING OPENED: 7:32pm LAST MEETINGS MINUTES : Accepted OFFICER REPORTS: SENESCHAL: Correspondence with: - B&B regarding rural demo, coronation etc - Fridda regarding canton activities - Ignatius regarding cockatrice weekend - Thorald regarding Yule - Iulliana regarding May Muster - Eydis regarding St Kessog First Feast - Received quarterly reports from all officers. Submitted my own quarterly report. - Advertised for SCANZ rep position - Attended newcomers meeting CHATELAINE: - Held a Newcomers Evening, three in attendance Went to muster - 2 of three of attended newcomer's meeting attended and one other person who found us through websuite, provided her with Welcome to the SCA and business card and explained about hire garb etc. - Contacted the newcomers who came to the muster and reminded them about Yule Had email from someone regarding a Newcomer's night, replied offering a suitable date but have not had a response so will not be going ahead at this stage No contact from anyone requesting Hire Garb for Yule following message put on SG Discuss Monday evening 11-06. REEVE: Cheque Account $1,646.64 FTT $ 44.25 Holding Account $12,171.30 Have opened the term deposit account, but as you can see I will have to wait for the funds to be transferred into the cheque account for me to be able to invest the $5k. I have sent a cheque to Roland to transfer the funds. Other than that a quiet month HERALD: - Heralded May Day muster. - Received reply from Astrolabe herald concerning method of payment for device and name submissions. This has enabled me to send submissions on. - Have received another request for a submission, and am awaiting receipt of the relevant documentation so that I may proceed further. - Am approaching Tristan D'Avignon to see if he can assist with certain duties at Coronation, e.g. finding people and verifying pronunciations, making sure they are present or close at hand for Courts if their presence is required. MARSHAL: All quiet on the marshal front. Business as usual, mostly. CAPTAIN OF ARCHERS: Not much to report on the archery front. Practices have been happening as usual. We did have an IKAC round on the weekend - thanks to Ld Darius for running things while I've been travelling. Also attended St Kessog's 1st feast where we did have an archery practice for the locals, and I did consult with Eydis regards archery activities among the Dunedin groups. CAPTAIN OF RAPIER: No report. A&S: - Organised A&S display at May Muster - Attended newcomers meeting - Coronation planning (A&S comp, display etc) - Spoke to Holly from St Kessog about College A&S activities. CHRONICLER: - June FTT went out, was very large. - Would like July FTT to go out right on the first of July for Coronation stuff. WEBWRIGHT: - Usual updates. - Established Fort mailing list and helped proto-Canton of Castelburn get their new name up and running for their website and email. - Lord Daniel's calendar generator continues to improve and is now in constant use, very very handy. Anyone with a Windows PC could use it. - Mailing list membership across all the Baronial/Canton/College lists now numbers more than 160 unique addresses (up from 130 last October and 98 at the start of last year). - SG website traffic is steady at about 430 home page hits a month. FTT page traffic is down about 10% on a year ago (about 50 hits a month); it could do with more push. - Still seeking a new webwright. CHIRURGEON: Nothing to report. CONSTABLE: - Storage question raised by his Excellency, it appears all have been billed correctly. Apart from one unidentified object. - Would like to point out warrant expires soon, a replacement will be needed as I am not seeking a second term. QUARTERMASTER: No report. B&B: - Attended May Crown, More than Just a Muster, St Kessog First Feast, June mini-ball, seamsters and singing. - Trying not to collapse into an exhausted puddle when contemplating June and July as well. However, the quality of what is going on, and those involved, makes it all worthwhile. - Visited CF site and talked with Warden re some of the useful suggestions arising from CF review this year, continuing dialogue via email. Happy for us to arrange a working bee one suitable weekend later in the year, e.g. to clear area beside the Mong. Not a problem to store a breakdown fort behind storage unit. May look into building a firepit for us, but it would still be subject to Council fire bans. Interested in our ideas about best expansions for the site/buildings. - Correspondence with: * various re: local SCANZ rep. * Seneschal re: July 30 fundraiser demo * a gentle from Ansteorra re: ambassadorial appointments * Event stewards re: Yule, Cockatrice weekend (taking van down to the latter if anyone wants a lift) EVENT REPORTS: MAY MUSTER: Went well, despite low numbers. $34 from donations. YULE: Bookings closed last Friday. Final numbers 46. Everything going to plan at the moment. Lord Bjorn to come down to Ashburton to prep for the feast on friday night so as to have maximum time stewarding on the day. In the event that I have to disappear, my lady Anabillia will step in as co-steward. MIDWINTER CORONATION: - Total bookings are around 180, feast 155. Bus is overbooked hence considering a minibus to supplement it and provide some timing flexibility; all other options still have some margin. Billeting is as full as we can manage. Bookings close at the end of this week. - All sub-deputies seem to be on top of their tasks and special projects like Cloth of State, High Table frontal and Viking Longship are in good shape. The pewter for the tokens is on hand and production should commence shortly. Sweatshirt production teed up to start as soon as bookings close. Fireworks production underway. - Ceremonies, photography, background music and other elaborations are all in hand, as is liaison etc. for visiting Royals and B&Bs. Venues and other logistics all reconfirmed. First Coronation visitor arrives June 30. - Should be good to go! - July Stuff Night is TUESDAY JULY 3RD to allow pickup of loaner materials etc. for the event, to be returned at Council the following Tuesday. - His Highness Hugh has asked that a HEAVY COMBAT COLLEGIUM be allowed to run indoors alongside July Council COCKATRICE CONVAVIUM: Received event bid and budget from Ignatius of St Kessog for Cockatrice weekend. Bid looks good and accepted by council GENERAL BUSINESS: HEAVY COMBAT COLLEGIUM: His Highness Sir Hugh has requested a combat collegium to be run alongside July council meeting. All in favour. RURAL CONTRACTORS DEMO The Rural Contractors after-dinner entertainment demo on Monday July 30 for their national conference with a 'medieval' theme. Propose that the $250 koha be tagged for supporting the production of a break-down fort for use at CF. Also call for volunteers -- need a fighter, singers/dancers, possibly a musician. CORONATION STUFF Need 60m of strong cord for Hort hall to hang hangings. Katherine sourced strong marine cord, 100m roll for $80. Would be re-usable afterwards. Raife said he might have something suitable to use. Katherine to investigate. THRONE PURCHASE: CF site owner selling old wooden tables and 'thrones'. Proposal to buy two thrones at $60 each for use at CF site. All in favour. Will investigate price of tables, and may purchase one large wooden table. A&M SHOW: Weekend after coronation (14-15th July). Will be looking for people to help man the tables, and also assist in fighting demo. Suggestion that we move Sunday fighter's practice to A&M show. CF 2008: Therese and Gavin looking for volunteers to help with CF 2008. Specifically: - Backup steward - A&S co-ordinator - Event chatelaine - Stuff transport person (not people, just stuff) - Laundry master/mistress - Children's activities organiser - War marshal - Lists - Tourney marshal - T-shirts - Event tokens - UCMRS steel activities liason - Have sorted people for all the food stuff, Mistress Katherine von Regensburg to organise ball, 2 people already volunteered for billeting/shuttles. - 1- 6 February. 2008. Mix event on Friday, Feast on Saturday, market and A&S on Sunday, theatre on Monday, maybe revel on Tuesday? - Will have duty pledge cards again, timetable cards, toilet timetables. - Cooks competition run by Peerless kitchen. - 136 cap on feast numbers. MEETING CLOSED 8:17PM.