Southron Gaard Council Meeting ? Tuesday 14 June

APOLOGIES: Cat, Charlene, Mel, Vicki, Roland

MEETING OPENED: 7:30

LAST MEETING'S MINUTES: Accepted

OFFICER REPORTS:

SENESHAL: Communication: With CF site warders, 
they will be talking to their committee wrt 
container.  Working party in September.  CF is 
pencilled in, deposit payed.
Christmas Carol dance book arrived, very 
disappointing, no CD with it.  Belle is willing to 
reimburse Barony for it.
CHATELAINE: 
Attended May muster- weather was not the best but 
there was a good turn out anyways. Leant out hire 
garb for Yule. Awaiting the return of a few items 
of Hire garb before giving a couple of sets to 
Katherine for the Science Alive Demonstration on 
June 30. Unfortunately due to personal events 
beyond my control I have not been able to properly 
address the poster issue. I am now looking to 
delegate this to an interested party- Bartholemew, 
Katherine and Rohesia have been particularly 
active in this issue, and I thank them for their 
continued assistance and understanding.

REEVE:Main Account:
Money In:
    2.45 (Interest)
Money Out
 $60.00 (Council/A&S Hall Hire)
 $33.50 (Scriptorium supplies)
 $35.00 (Carols CD)
$128.00 (Business Cards)
Balance in Account: 5515.29
FTT
Balance in Account: 42.48 
HERALD: Written, not much to report.  Working on 
OP and some arms submissions.
MARSHAL: No report received from tournaments.  
Currently holding $3 from authorisations.  
Discussion on Marshal's list wrt day membership 
not enough for a marshal to be able to authorise 
(although can still be marshal on field).
LISTS: May muster tourney.  Thorford's torc won by 
Sir Vitale, Battered helm to THL Richard.
A&S:Apologies for not being able to attend.
There will be NO JULY A&S WORKSHOP. I have company 
coming from out of
the country and may well be out of town the first 
Tuesday of next month.
Workshops: The June workshop was on Venetian glass 
painting. Great
class, beautiful glasses created by the 
participants. Thanks to Lady
Isabel for leading a good class.
Only received 1 comment in response to last 
month's please for feedback
re: A&S workshops. REPEAT: In order to have 
successful A&S workshops, I
need feedback from the barony. What kind of 
classes are you interested
in taking? What would make it worth your while to 
attend? Does the
barony actually want a monthly A&S workshop? Your 
comments and
suggestions are vital to the success of the 
workshops. Please email me
with your thoughts. On a similar note, I need 
teachers! If you can
teach, please do! Raise your hand and help keep 
the workshops going!
Baronial Scriptorium: Meets the third Tuesday of 
every month. Mistress
Rohesia will be doing a series of classes on 
illumination. It's not too
late to join, so please come next Tuesday if 
you're keen. Gold coin
donation to cover hall rental appreciated.
Singing: The SG Baronial Singing group seems to be 
going very well.
Baronial Library: Hugh has volunteered to computer 
catalog the baronial
library. Need to coordiante with him to make this 
happen.
Baronial A&S Championships: Yule, our next quarter 
day, is this
Saturday. Please get in touch with me by Friday AT 
THE LATEST if you
have something you'd like to enter at Yule for the 
Baronial A&S
Championship so I can arrange for the appropriate 
judges.
As an FYI, we have not yet had one meeting where 
we covered even half
the cost of hall rental for scriptorium or A&S 
workshops. 
CHRONICLER:Correspondence In ? Items for FTT; 
correspondence with Stacey (Rose) about FTT 
changeover. 
Correspondence Out ?March FTTs sent out (only 5 on 
mailing list now, including two exchange copies), 
and pdf version sent to Web Wrights.
General -	Stacey came and picked up the FTT 
gear; I made her a CD copy of the files. I will 
step down from the office at Yule (18th of June).
WEBWRIGHT: Doing usual maintainance.
CHIRURGEON: No nibbles yet.
CONSTABLE: No Apology, no report.
QUARTERMASTER: Stuff in from BA. Stuff out for 
Yule. 
B&B: All the armour ordered as "stock" by the 
Barony has now been spoken
for and deposits paid. Nothing is left. I've put 
out feelers to see
if any of the other importers from other groups 
will have spare
pieces, but it isn't likely.
Seemed like a relatively quiet month, but in fact 
it wasn't. The 40th
birthday Muster went well, with a lot of interest 
in the photos and
some of the old kit that was on display. Vitale 
won Thorfyrd's torc --
his first time! The Merchant's Ball was very 
relaxed and enjoyable,
as was MRS' Lindisfarne; it was great to see some 
MRS attendance at
the former and also now at singing. Those 
interested in dance should
bear in mind that the regular Monday MRS dance 
practise (and also
their other activities) is open to interested folk 
from Southron
Gaard.
Discussed the proposed rules for the Siege Engine 
Challenge on the
siege list and published the results in the June 
FTT. Held a siege
meeting and cannon trial at the Hermitage; three 
rudimentary cannon
were tested.
The silk ordered for the CF and Festival banners 
has arrived, and
we've received a firm indication of support from 
the Festival Fighter
Auction funds to help pay for that. Currently 
making arrangements for
poles to fly the banners at CF, and paints so 
banner-making can
commence. 

Public demos planned in the near future:
June 22: Cub meeting
June 30: Science Alive "medieval display" opening; 
we've arranged
garb and armour to be provided for this from 
members of the Barony
July 7: The Baronial Singing Group will be 
presenting two or three
songs at the Winds of Waitaha early music 
performance, details in the
Calendar.
Preparations for Yule Court etc. and first phase 
of Siege Challenge
nearly completed.

EVENT REPORTS:
Canterbury Faire: Refund from hirequip for $100 
(miss-written cheque).  Still trying to work out 
monies owed for about 20 people, problems with 
gate records. Left over bags will be handed over 
to B&B for prizes etc.  Made a profit of $1375 
(still includes $202 day membership and $155 
Kingdom levy).  Will work with Reeve to reconcile 
figures.
Ball: Happened.  $8.96 profit, 18 attended ($18 to 
kingdom, $22 day membership) Need personal 
reimbursement for $66 and site reimbursement for 
$60.  Hand paperwork over to Seneschal.

UP COMING EVENTS:
Yule: Coming together, 47 booked, closing 
Wedesday.
Waipara working party: Sept 10&11.  Will need to 
cover power costs for weekend, further details 
still coming.  Will be compiling a list of things 
that need doing (warders also compiling one) eg. 
Planting herb garden, slip proofing stairs, repair 
to redwood shelter (Mong).  Open to further 
suggestions.
Elizabethan event: No report this month.
October muster: no update.
Dec quarter event:  Proposal for running siege 
engine event from Peter. Thinking 2 night camping 
event at Rimu park.  Tourney, A&S, feast etc.  
Will have a deputy doing the work.
Still looking for a Spring Quarter event.
Still looking for a steward for Collegium event.
CF Bid: Meredith and Beast.  Budget prepared 
(still at estimated values).  Will be selling t-
shirts.  Trying to get address for kingdom 
chronicler for address for Pegasus.  Will be Thurs 
2 to Tues 7.  Meal plan is included in proposal 
budget, 5 lunches, 3 dinners.  Charlene and Cat 
will be doing lunch, need offers for dinners, and 
need a feast cook (people please flatter Stephano 
into agreeing).  Stewarding crew will be Beast, 
Meredith, and Stephen.
Planning to have: Feast, meal plan, ball, some 
fighting, archery, drinking...
Bid accepted.


GENERAL BUSINESS:
College Bank Statement: Rosa will send details of 
account when home, will then be able to draft 
letter.
Financial Committee guidelines: no feedback 
received.  Stacy requesting not being on FC.  
ACTION TABLED 'til next month.
Standards: approval received from Rowany for use 
of their fighter auction funds. Peter and Vicki 
have acquired 50m of silk at own cost ($5/m).  
Haven't ordered paints yet, hoping to get from 
states.  Materials will then travel north for 
other groups to also make banners.  Some of the 
banners will stay over here for CF etc. and two 
will live in Rowany for festival.
ACTION BELLE volunteering for August A&S to 
design/draw up plans for banners.
Recruiting posters: A4 sized.  Vicki has been 
playing with drawings of layouts. 4 posters with 
similar layout aimed at different people 
(fighting/cooking/family/costuming).  Will need to 
do a photo shoot for main pictures.  Vicki and 
Belle been looking into printing costs, ACTION 
bring to next council meeting.
Council feels comfortable throwing up to $300-400 
at it, assuming they are going to be something 
that continues to be used over next few years.
Suggestion to do one big one of each, laminated, 
for displays etc.
ACTION bring costs and mockups next month (BELLE 
and VICKI?)
ACTION talk to Tycho (in advertising)
Storage container for CF site: lockable.  Site 
people are taking idea to their committee.  Costs 
retail $1900+gst for old 20ft container.  What 
would go in it?
1) personal stuff, hire out space, particularly to 
those travelling to faire regularly
2) room to grow on the site, could make break down 
forts etc. and store them there. (include parts of 
the mong).  Structures that could enhance the 
site. Are likely to think of more once have the 
storage space for them.
NB chance of getting one cheaper than that.  They 
are doing similar at Festival site.  The site 
people are looking at doing major alterations so 
might not be up for it too soon (just have to 
shift it).  Suggest looking at more long range, 
including looking into cost recoveries.
Sounds expensive, but look for more information.  
Suggestion of starting with something smaller (and 
re-sellable) to see how it goes.  TABLED
Loner helms:  All the ordered armour is spoken 
for.  An offer from current Kingdom Lists officer 
offering 2 great helms per group at A$55 each 
specifically to be used as loner helms.  Dieter is 
still trying to organise loner armour.  ACTION 
RICHARD speak to DIETER.  NB offer likely to be 
open for some time.

MEETING CLOSED: 8.50pm