Southron Gaard Council Meeting- Tuesday 14 February 2006 PRESENT: Belle, Matt, Simone, Richard, David, Stacey, Vicki, Jenny, Cat, Roland, Karon, Katherine, Gavin, Peter, Beth APOLOGIES: Mel, Al, METING OPENED: 7.38 LAST MEETINGS MINUTES: Accepted OFFICER REPORTS: SENESCHAL: Did inventory of Baronial stuff held by the Quarter Master - threw out some old comestibles, repacked everything else. The Baronial platters need replacing. The Baronial oven mitts need replacing. Quarter master is to get list typed up and on line soon. My suggestion is we set a policy of not accumulating random stuff. We need to balance the usefulness of owning equipment with the hassles of storage and of owning more stuff than we can practically keep track of. Let’s curb our pack rat tendencies when it comes to Baronial gear. Did inventory of Baronial hire garb at last Medieval stuff night. Threw out several old items in bad condition. Only a couple of items need alteration or repairs. A lot of the children’s clothing we once owned appears to be missing. More children's grab was made and/or donated in the lead up to CF. We are in need of more under tunics and chemises. (Eleanora offered to make some if the Barony will supply fabric) Most of the hire garb got booked for Canterbury Faire, but not all of it was used in the end. Still waiting the return of many items. Assisted Sam West with application for Chirurgeon’s warrant. Supervised his first aiding at CF in my capacity as Seneschal. Very happy with his performance and have reported same to Kingdom Chirurgeon who awaits confirmation of Sam's membership and first aid credentials. Received correspondence from Sasha saying that she has joined the order of the Boar and will not have time to put into becoming an SCA equestrian marshal at this time, but she still lends the project her support and is happy to help out anyone else who might be interested in becoming an equestrian marshal. Received one formal application for the post of Reeve, closing date for applications is June 1st, step up at Yule. Have received no applications for the position of Seneschal. Closing date is March 1st. Much communication with Natalia Yates regarding the setting up of the college at Otago. They are looking at using the name the College of St Kessog, and are proceeding with Otago student's Union affiliation, selection of officers and SCA paperwork. They will be having a "first meeting" March 4th and a number of us have volunteered to go down to Dunedin to help out. They request further visits throughout the year and will be posting details to the mailing list. Received thanks from the President of the UCMRS for Canterbury Faire and returned our thanks for their attendance. Royals remarked that good will and co-operation between SCA and Steel weapons groups was a rare thing on the larger island and they congratulated us for having such good neighbourly relations. Attended a tin hats and seneschals dinner at Canterbury Faire where much useful conversation was held, and suggestions given to The Crown and the Kingdom Seneschal regarding the smoother running of the bureaucratic side of the Kingdom. ACTION: Fabric for hire garb under garments to the value of up to $80 to be purchased Vote: Unanimous for. CHATELAINE: We have volunteers! Hera to take care of hire garb, and Meredith to take care of everything else. REEVE- No apology, no report. HERALD: Attended Canterbury Faire last week and ran the four courts held by their Majesties AEdward and Yolande. The awards given out at the Royal courts were: 4 February 2006: Therese de la Maunch (Meredith Hart) - Golden Tear Adele de Maisiere (Colleen Davis) - Golden Tear Dickon Baskin (David Hyde) - AoA Pippin Baskin (Perry Hyde) - AoA Ginevra Isabella Serafina della Visconti (Mary-Elizabeth Kent) - AoA Yngvildr Halfdottir (Amy Randell) - AoA Aelfrik of Southron Gaard (Daniel Jacobs) - AoA Aelfrik of Southron Gaard (Daniel Jacobs) - Lily Elen Benet (Helen Lever) - Lily Hagen von Duernstein (Philip Binder) - AoA Roheisa le Sarjent (Belinda Sibly) - Pelican Eleanora van ben Bogaerde (Simone Hindin) - Laurel William de Wyke (Alasdair Muckart) - Lily Olaf of Southron Gaard (Cevin Lapslie) - AoA Deordanaan of Southron Gaard (Robert MacIntyre) - Hasta Belli William de Cameron (David Robb) - Golden Tear Bernard Stirling (Richard Dagger) - Rowan Bernard Stirling (Richard Dagger) - Hasta Belli Leifr Hrolfson (David Bull) - Shining Helm Michelet de Saint Claire (Michael Dawson) - Golden Tear Emma of Wolvercote (Nicola Rooney) - Lily 5 February 2006 Cateline Gray (Christina Mundy) - Lily Rose de Ludlow (Stacey Hill) - AoA Elizabetta Foscari (Josie Welch) - Lily 6 February 2006: Rotte Micklemaus (Jonathon Anderson) - Hasta Belli Danny of Southron Gaard (Daniel Neville) - AoA Miles de Ward (Dillon Burke) - Miles Regni The award forms were put in the post a few days after the event, and should be arriving in Australia soon (if they have not already). I have also been assisting four members of the populace with getting their submission of arms ready. I am also looking at the device for the proposed College starting at the University of Otago. I am also currently working with Mistress Roheisa on a new Baronial Herald's tabard to replace the current one. MARSHAL: Attended, verbal report given. Canterbury Faire 1) Lots of war fighting, involving lights archers for much of it. 2) A heavy tourney. Again a series of melees were used to determine 8 finalists, who then fought in a single elim toutney to determine the winner. I believe Sir Ulf won that. 3) A pas d'armes. One injury on the field, an accident. Doctors cleared the fighter involved. LISTS: Had Canterbury Faire. There were two heavy tourneys, a number of war scenarios, a rapier round robin and children's boffer. My quarterly report will go in when I get the lists book back. A&S A&S at CF: Lord William did a fine job, there were many A&S classes and a good time seemed to be had by all. No A&S class this month. I will send a post to the list about March A&S will focus on Baronial Anniversary A&S presentations. It will just be an open A&S at Medieval Stuff Evening, but I’ll be there to answer any questions about the competition and to accept any entries that are ready. Baronial A&S competition: You MUST contact me at least one week before the event so that I can arrange for judges for your entry. Due to the amount of time it takes the judges to review each item, documentation must be submitted 72 hours before the event itself for review by the judges. If anyone has an issue with this change, please contact me. Also, please contact me if you are willing to judge. Otherwise I will be contacting people when I know what our entries are. Info on the competition is available on the website. Deputy: Lady Ceina is interested in acting as A&S deputy after her gallery show is over in March. I’m glad to have her on board. There is another good possibility that Al and I will be moving to Wellington if he gets this new job at Telstra. I hope to know something by the end of the month and will let you know as soon as I do if we need to advertise for a replacement. CHRONICLER: FTT out - last of the printed versions!!! Went to CF ran Market. CONSTABLE: Not present, no report WEBWRIGHT: Usual updates plus CF stuff, started liaison and design work on a sub- site for the proposed College of St Kessog in Otago. Numbers of mailing list subscribers continuing to climb - as of January, roughly 30% more than a year previously. After removing obvious duplicate email addresses on the various lists, we have roughly 100 list subscribers. Added traffic-analysis to several key pages to track activity. Results for the month from Jan 13, unique visitors: Home page: 470 Calendar: 130 FTT download page: 60 Notes: * a significant number of people come to the SG site from the SCANZ Groups page, a few from the Lochac groups page, most others find us by searching for the group name * quite a lot of international visitors -- from both Oz and elsewhere QUARTERMASTER: Conducted stocktake of Baronial Equipment. Many thanks to those who helped. A final inventory will be available on line shortly. Some new things need to be purchased, most urgently oven pads. We also suggest new, lighter bowls and platters, a meat thermometer, a spice grinder. We should also consider some replacement plastic containers, as some are showing a lot of wear. Arranged for pickup of majority of items for CF. Transported listfield, candles, portable holes. Am awaiting a big Shipment back. ACTION: Cat to price and purchase oven pads ACTION: Belle to remind Schmoo about promised first aid kit ACTION: Marshall Stuff to Richard after CF Stuff returns B&B: Went to CF, didn't die of exhaustion. Very very good feedback concerning the event from everyone we spoke to, from Their Majesties down. Discussed formation of Otago-based college with founding group. March 4 penciled in as intro day. Correspondence with Lord Fulk and Hagen re: children's boffer, took some questions to the marshallate roundtable (see general business). Phone-call from CF site warden concerning cleanup of ablutions Waipara Warden undertook an additional 6-8 hours cleaning post-CF; he is charging us half the usual rate to cover that time; need to ensure we have clear identification of clean-up requirements and crew, particularly for the ablutions areas; also note to CF Steward re use of washing area -- scrape foodstuffs, hot water to wash, colder water to rinse. Attended singing, seamsters, hosted more banner painting, with more yet to happen (silk still available...) Managed to get poles and holes sorted for the many CF banners, seemed to be well received. MANY thanks to Lord Dieter for making four new/large portable holes for the banners. Events Baronial Anniversary: All on target, tickets selling. We have MUCH entertainment, enough to run late. We have a wet weather plan. Duncan wants $400 for food. Yule: There was to be a presentation bid from Gavin- next month. Bal d’Argent – awaiting results of the bid process. Mid-winter Coronation – looking into a bid for 2007, bid options still being explored. Financial Committee report on platter replacement. We are getting 24 platters from a supplier in India - this will act as a quality check for the rest of the new stuff that we are considering. Financial committee had okayed $25 for purchase of material for Baronial fly-covers and also for re-subscription to T.I & C.A. Vicki was re- subscribing us. Pegasus Ad for Festival Wars - maybe with Baron Ynys Fawr. Ad in the Festival handbook as well. May cost $30 Aus. Council decided unanimously that it was fine to spend the money if we can’t get it for free. Peter's Secret Motion re a New Relic Carried- Simone abstained. Advertising Posters - send to libraries, Sam at Tech, Roland at uni. Meeting Closed 8.35